Paying Rent by Credit Card: Pros and Cons for Tenants

Credit Card Payments for Rent Growth Rate Estimates

  • Steady Year-over-Year Increases
    Various property management software companies and real estate analysts have reported an increase in digital rent payments (including credit card usage) in the range of 10% to 20% year-over-year over the past several years. This figure largely reflects a migration away from paper checks and cash toward online platforms, spurred by convenience and flexible payment schedules.
  • Acceleration During the Pandemic
    Between 2020 and 2021, online rent payments, including credit card transactions, experienced significantly higher adoption rates due to social distancing measures. Some platforms recorded adoption growth as high as 30% during this period.
  • Long-Term Trend
    Current projections suggest that the number of renters paying by credit card or digital methods could rise by 5-10 percentage points within the next two to three years, aligning with the overall consumer shift toward digital financial solutions.

Sources: Federal Reserve Bank of Philadelphia Consumer Finance Institute

Should You Pay Rent with a Credit Card?

Paying rent with a credit card is an appealing option for many tenants, especially as credit cards become standard for everyday expenses. This trend is gaining momentum among tenants who value convenience, potential rewards, and the option of a temporary financial buffer for monthly obligations.

Many landlords are flexible with the payment methods they accept for rent, recognizing that accommodating tenant preferences can foster higher satisfaction with their tenants and reduce turnover.

For many renters, the prospect of earning airline miles or cash-back points on what is typically their largest monthly expense is compelling. Others appreciate the assurance that a delayed paycheck will not automatically result in missed payments. At the same time, concerns arise regarding additional fees, the risk of accumulating debt, and whether approaching rent as a credit card purchase is advisable in the long run.

Rent payments made via credit card have become increasingly common, reflecting broader shifts in consumer habits. While many property managers once found credit card usage to be a niche preference, recent data shows steady growth in adoption rates across various rental markets. This indicates a gradual move away from traditional payment methods, like paper checks and money orders, toward more streamlined, digital solutions.

Several factors contribute to this upward trajectory. First, online payment portals have simplified the transaction process, allowing tenants to manage rent from their smartphones or computers. Second, many renters view credit cards as a convenient financial tool, especially for large, recurring bills. Finally, ongoing changes in consumer behavior, such as favoring speed and ease of use, reinforce the popularity of credit cards for monthly rent.

Demographics

Demographics also play a critical role in shaping payment preferences. Younger renters, particularly those who grew up in the digital age, are often drawn to the convenience of credit cards and online transactions.

They may also appreciate the added benefits, such as earning rewards or building credit history. Meanwhile, older renters, who might be more accustomed to checks or bank transfers, are increasingly adopting digital solutions, although they may still weigh factors like processing fees and security concerns before making the switch.

Reasons for Choosing Credit Card Payments Over Other Methods

  1. Convenience and Speed
    Credit card rent payments eliminate the need for paper checks, postage, or in-person drop-offs. Many platforms support autopay, ensuring tenants never miss a due date.
  2. Potential Rewards
    Cash back, travel miles, or loyalty points can be compelling incentives for tenants who already rely on credit cards for everyday spending. These perks effectively reduce the cost of rent, especially if balances are paid off monthly.
  3. Financial Flexibility
    Using a credit card can provide a short-term cushion for tenants facing income variability. If timed properly, it can help bridge the gap until their next paycheck.
  4. Digital Record-Keeping
    Credit card statements provide a clear, consolidated record of rent payments, which can be beneficial for personal budgeting and end-of-year tax documentation (if applicable).

Should Tenants Pay Rent with a Credit Card?

Evaluating Personal Financial Situations

  • Understand Your Monthly Budget
    • If you track expenses and pay off your statement balance before interest accrues, credit-based rent payments can be advantageous.
    • If you struggle to clear your balance each month, adding rent could exacerbate financial strain.
  • Assess Income Stability
    • Individuals with irregular paychecks might value the flexibility of a credit card, as it can bridge temporary cash flow gaps.
    • For those with consistent pay, be cautious of interest charges if you do not pay off the full statement balance.
  • Consider Credit Score Implications
    • Paying rent with a credit card can contribute positively to your credit history if payments are made on time.
    • High balances increase your credit utilization ratio, potentially harming your score if not managed carefully.
  • Long-Term Goals
    • Using a credit card strategically could align with goals like building credit or earning rewards.
    • On the other hand, unforeseen expenses can lead to rising interest costs if rent charges carry over multiple billing cycles.

Weighing the Convenience vs. Potential Costs

  • Convenience Factors
    • Automated payments can eliminate missed due dates and the need for paper checks or in-person drop-offs.
    • Some cards offer rewarding benefits such as cash back or travel miles, which may partially offset rent expenses.
  • Transaction Fees
    • Many payment portals pass processing fees to tenants, reducing the net benefit of any rewards earned.
    • Compare these fees against the value of potential perks or the cost of alternative payment methods.
  • Risk of High-Interest Debt
    • Carrying a large rent balance can accumulate significant interest charges, especially if other expenses also land on the card.
    • If you anticipate difficulty paying off your monthly statements, consider a less costly payment method.
  • Striking a Balance
    • Weigh the pros (convenience and possible rewards) against the cons (fees and interest charges) in the context of your personal finances.
    • Ultimately, whether credit card rent payments are right for you depends on your ability to manage the associated costs responsibly.

Pros of Paying Rent with a Credit Card

Potential for Credit Card Rewards

Choosing to pay rent with a credit card can open the door to attractive reward programs. Some cards offer cash back, others grant travel points or airline miles, and a select few even provide exclusive perks like lounge access or concierge services. By funneling a major expense, like paying monthly rent through a rewards card, tenants may effectively lower their overall cost of living, provided they pay off the balance in full. However, it’s crucial to verify that the potential rewards outweigh any processing fees.

Building Credit History

For renters who consistently make on-time payments, using a credit card can strengthen their credit profile over the long run. Timely rent transactions add another layer of positive payment history, illustrating financial responsibility to lenders and credit bureaus. As credit scores improve, individuals may qualify for favorable loan terms, better interest rates on mortgages, or even premium credit cards with more generous perks. The key lies in maintaining disciplined spending habits and ensuring each monthly statement is managed responsibly.

Easier Tracking of Expenses

Paying rent through a credit card creates a clear paper trail, simplifying budgets and financial record keeping. Credit card statements can be accessed online at any time, often organized by category. This can be extremely useful for tenants who are trying to keep a closer watch on where their money goes each month, especially when juggling multiple financial obligations. Having all expenses in one place can help simplify a tenant’s tax preparation, particularly if any portion of the rent is deducted for work-from-home or business-related use.

Cons of Paying Rent with a Credit Card

Transaction or Processing Fees

Paying rent with a credit card often comes with additional transaction or processing fees. These charges can be a percentage of the total rent, sometimes ranging from 2% to 3% or more, which quickly adds up when monthly rent runs into the thousands. Even the most appealing cash back or airline mile programs may not fully offset these extra costs, especially if your rent is already a significant portion of your budget.

For tenants who are focused on maximizing rewards, the key question becomes whether the perks gained are worth the fees incurred. In certain scenarios, card benefits, like a generous signup bonus, might justify the added expense. However, if the monthly processing fee outstrips potential rewards, you may find yourself paying more than you had anticipated.

Risk of Accumulating Debt and Interest

One of the most pressing concerns with credit card rent payments is the risk of falling into debt. Because rent is typically a tenant’s largest expense each month, placing it on a credit card can lead to high balances that become difficult to pay off. Carrying forward these balances incurs interest but can also inflate your credit utilization ratio, potentially harming your credit score over time.

Even disciplined spenders can encounter unexpected financial hurdles such as medical bills, car repairs, or job changes that make it challenging to clear a large credit card balance before interest accrues. Once revolving debt kicks in, the original convenience of credit-based rent payments may feel overshadowed by interest charges. Having a realistic plan to pay the balance in full is crucial for keeping these risks under control.

Landlord/Property Management Restrictions

Although credit card payments are becoming more common, not all landlords or property management companies welcome this option. Some businesses choose to avoid the administrative headaches or fees associated with processing credit card transactions. Others may allow it but impose strict policies or surcharges to cover additional costs they incur.

This inconsistency can create confusion for tenants who prefer a uniform payment experience. Before signing a lease or committing to credit card payments, it’s important to clarify whether they’re accepted and understand any limitations or extra fees involved.

Will You Earn Points for Paying Rent with a Credit Card?

Reward Programs and Eligibility

One of the most alluring aspects of paying rent with a credit card is the prospect of earning points or cash back on an otherwise routine expense.

Whether you’re aiming to rack up airline miles, hotel rewards, or a simple cashback bonus, these programs can appear to offer an attractive incentive. However, not all reward programs view rent payments equally. Some issuers will credit points for a rent transaction just like any other purchase, while others may exclude rent altogether or classify it in a non-reward category.

  • Check Your Card Terms
    • Before adding your landlord or property management company as a payee, review your card’s rewards structure. You’ll want to confirm whether rent qualifies as an eligible purchase, and if so, at what rate (e.g., 1 point per dollar, 2 points, etc.).
  • Third-Party Platforms
    • Certain platforms designed for rent payments specifically partner with credit card issuers to ensure smooth processing. These services might have unique agreements or promotional offers that let you earn points more seamlessly.
  • Promotional Bonuses
    • From time to time, credit card companies may run promotions that offer elevated rewards on specific categories. While rent seldom appears as a standalone category, you never know when a limited-time bonus might pop up.

Bonus Category Considerations

Not all spending categories are created equal in the eyes of credit card issuers, and that rings especially true for rent payments. Most credit cards have clearly defined bonus categories such as dining, grocery, gas, and travel. Rent, however, generally falls under a broad category of “miscellaneous” or “personal services,” which rarely earns bonus rates.

Other Factors to Consider

Credit Utilization

Credit utilization, the percentage of your available credit that you’re currently using, plays an essential role in determining your credit score. When you charge a large recurring expense like rent to a credit card, it can quickly drive up your utilization ratio, especially if you keep your credit limit relatively low or you’re juggling multiple bills on the same card.

  • Short-Term vs. Long-Term Effects
    • A one-time spike in utilization might be manageable if you pay it down immediately, but consistently high balances can erode your credit health over time.
  • Credit Limit Adjustments
    • Some card issuers allow periodic limit increases; requesting one may help keep your utilization ratio in check, even if you regularly pay rent on your card.
  • Monitoring is Key
    • Regularly tracking your balance ensures you’re aware of how close you are to your limit and whether it’s time to explore alternative payment methods to avoid a ding in your score.

Payment Platforms and Security

As credit card rent payments gain popularity, countless online platforms have emerged to facilitate the process. While these digital solutions can offer valuable convenience, it’s important to understand their security measures and fee structures:

  • Encryption and Data Protection
    • Look for platforms that use robust encryption methods (like SSL or TLS) to safeguard your personal and financial information. Reputable providers often display security certifications, which can be a helpful indicator of their commitment to data protection.
  • Fraud Prevention
    • A reliable payment platform should have additional layers of fraud detection and identity verification. Multi-factor authentication, transaction monitoring, and proactive alerts can all help protect your account from unauthorized activity.
  • Platform Fees
    • Some platforms will absorb part of the transaction fee or split it with the tenant, while others may pass on the full cost. Understanding how fees are assessed and whether your landlord passes them directly to you can influence whether paying rent by credit card remains cost effective.

Alternatives to Credit Card Payments

Before you commit to monthly credit card rent payments, it’s worth examining other methods that might align better with your financial goals and monthly budget:

  1. ACH or Direct Debit
    • Automatic bank transfers often come with minimal or no fees, making them a solid choice for those who want a “set it and forget it” approach without the added cost of credit card processing.
  2. Checks
    • Though less convenient, paper checks remain a traditional fallback. They can be especially useful if your landlord or management company charges high credit card fees or if you’re striving to keep your utilization ratio low.
  3. Money Orders or Cashier’s Checks
    • For tenants who may not have checking accounts or prefer guaranteed funds, these options provide a secure means of payment. However, they do require additional effort to purchase and present in person or via mail.
  4. Rent Payment Apps (Non-Credit Card)
    • Several mobile apps allow direct transfers from your bank account at minimal cost. While they may not offer rewards, they can save you money on transaction fees and still deliver digital convenience.


Paying rent with a credit card is an option that resonates differently with each tenant. Some may find it invaluable for managing fluctuating income or building their credit history; others may regard it as an unnecessary expense once fees and potential interest charges come into play.

In the end, whether you decide to pay rent with a credit card depends on a careful balance of convenience, cost, and long-term financial strategy. By staying informed and evaluating your personal situation, you can determine the payment method that best serves your goals, both now and in the future.

Rental Scams: A Crisis Demanding Tech-Driven Solutions

For prospective tenants, the current hyper-competitive rental market can make finding a place to call home feel near impossible. With low vacancy rates and skyrocketing rents, the pressure is on to secure a place fast. These conditions evoke desperation, cloud judgments, and make even the most cautious renters more open to taking risks. When emotions run high, logic often takes a backseat.

Scammers know this all too well. They prey on the emotional rollercoaster of the housing search. A recent Dwellsy survey found that 60 percent of renters have encountered fraudulent or suspicious activity online, with 44 percent experiencing or knowing someone who’s lost money to rental scams. The losses are significant. 85 percent of victims lost over $400, and 19 percent lost upwards of $5,000. The total potential losses are estimated at a staggering $16.1 billion annually.

As the founder and CEO of Ziprent, I’ve witnessed the financial and emotional toll these scams inflict on unsuspecting renters. My team and I have had to console heartbroken renters who thought they’d found their perfect home, only to discover it was a cruel fabrication. We’ve seen the stress and financial ruin scammers cause, and it’s simply unacceptable, not to mention preventable.

While unsuspecting renters lose their hard-earned savings to fake listings and unscrupulous “landlords” and, in extreme cases, face homelessness, online marketplaces and social media platforms continue to profit. The problem is exacerbated by major listing platforms’ lack of accountability, Craigslist and Facebook Marketplace being the worst offenders. Due to their sheer size and lax verification processes, they’ve become hotbeds for fraudulent activity.

Anyone can post a listing, real or fake, with little to no oversight. It leaves renters vulnerable to increasingly sophisticated schemes involving stolen photos, misleading descriptions, and demands for upfront “rental payments” and “safety deposits.”

Yes, there are efforts made to remove fake listings. However, the sheer volume of posts and lack of identity verification make it difficult to curb the problem effectively. By the time a fraudulent listing is identified and removed, countless unsuspecting users may have already fallen victim, losing money and facing the stress of finding legitimate housing during a period of significant financial loss.

At Ziprent, we’re committed to fighting back. Our platform leverages cutting-edge AI technology to analyze listings for red flags, helping us identify and remove potential scams before they harm our users. We also use smart lockboxes for secure showings and monitor access to deter unauthorized entry.

Ziprent cannot combat this issue alone, though. It’s time for the entire industry to unite and make renter safety a top priority. We need stronger regulations that hold listing platforms accountable for verifying properties and removing fraudulent content. And most importantly, we need collaboration between property management companies, law enforcement, and technology providers.

However, change takes time. Until then, renters can take proactive steps to protect themselves:

  • Never send money or personal information until you’ve seen the property in person and confirmed the landlord’s identity. If you’re dealing with a property management company, verify their legitimacy through online reviews and their official website.
  • Look for red flags like prices that seem too good to be true, vague descriptions, or grammatical errors. If the listing is on Craigslist or Facebook Marketplace, be extra cautious, as these platforms lack identity verification processes.
  • Google the property address and landlord’s name. Check for inconsistencies in the listing and look for reviews of the landlord or property management company. And use Google’s image search functions to check that the property images aren’t copies of a legitimate listing.
  • Avoid paying with cash, wire transfers, or gift cards. These methods of payment are commonly used by scammers. Instead, opt for traceable methods like checks or credit cards, and always get a receipt.
  • Don’t be afraid to walk away from a suspicious listing, even if it seems perfect. Continuing the hunt for a new home is a far better option than losing hundreds to thousands of dollars.

Ziprent is committed to leading the charge. Our track record of 150,000 incident-free showings proves we take renter safety seriously. I call on other industry leaders to join us in this fight. Together, we can make the dream of finding a safe and affordable home a reality for all.

How to Avoid Rental Scams: Stay Safe on Craigslist and Facebook

We get it—finding a rental is brutal right now. Scammers exploit the stress, preying on unsuspecting victims and counting on tight deadlines and housing desperation to cloud decision-making.

Enough is enough. It’s time to arm you with the knowledge to empower you to spot the red flags, protect yourself, and safely find a place to call home.

How do Rental Scams Work?

Rental scams prey on renters who need to act quickly. Scammers create fake listings for desirable properties with one goal: getting your money or identity before you realize the truth.

Here are the most common types of scams targeted at the rental market:

  • Phantom rentals are entirely fabricated listings showcasing dream apartments or houses that aren’t for rent or don’t exist at all—a tactic that will scale as AI image and video generators become more sophisticated.
  • Virtual rental tour scams exploit pre-recorded videos or stolen footage. Scammers create the illusion of legitimacy and convince you to move forward before seeing the place in person.
  • Ad hijacking involves copying and modifying legitimate rental ads, replacing the landlord’s contact information with their own.
  • Identity theft occurs when scammers use fabricated or legitimate rental applications to collect sensitive information such as your Social Security number, birth date, and bank details.
  • Self-guided/self-showing scams involve scammers posing as prospective renters, obtaining lockbox or electronic keypad codes, and using these to convince renters that they’re dealing with the real landlord.

Rental Fraud Red Flags

Think you can spot a fake listing? Scammers count on you to overlook the warning signs. Here’s what to look out for:

1. Prices that are Too Good to Be True

Found your dream rental at half the market rate? Before you celebrate, ask yourself why. Do your due diligence—a quick Google search on the “average rental price in (location)” will soon reveal if the asking price is too good to be true.

2. Typos, Poor Grammar, and Excessive Punctuation

Typos, grammar mistakes, and poor punctuation aren’t always signs of a scam, but they are a sign the person is either:

  1. hurriedly pushing out fresh listings to stay ahead of automated flagging systems used on platforms like Craigslist and/or
  2. someone unintentionally creating listings that are poorly written (this might be due to language barriers, indicating the listing has been created from an overseas location.)

3. MLS Watermarks

The Multiple Listing Service (MLS) is a database that realtors use to list properties and photos, and it often has watermarks for copyright protection. Without permission, scammers use photos from the MLS, watermarks and all, to make their fake rentals look more believable. They’re banking on you not knowing the MLS, and assuming those marks are a sign it’s legitimate.

If you see an MLS watermark on a rental listing that isn’t on a realtor’s site, it’s almost certainly a scam.

4. No Tenant Screening Processes

Any landlord claiming they don’t need applications or credit checks is either shockingly naive or up to no good. Tenant screening protects both parties. No process means they’re likely hiding something.

5. Requests for Personal Information or Money Before Viewings

Your Social Security number to “start the application’? Rent deposit to “hold your spot”? Don’t fall for their urgency tactics. Scammers want your cash or sensitive information before you realize it’s fake. They might even pressure you into acting fast to avoid “losing” your new home.

Sure, legitimate landlords and rental companies DO require personal information for background and credit checks, BUT only after you’ve viewed the property, spoken directly with the landlord or property manager, and formally applied.

6. Untraceable Payment Methods

Cryptocurrency, wire transfers, gift cards… Oh lordy, no! Legitimate landlords use traceable methods like bank transfers or rental-specific payment platforms. Scammers demand ways to get your money with no paper trail, using platforms like Zelle, Venmo and Cash App.

7. Unverifiable Property Rental Statuses

Does the rental even exist? Any real rental will have a footprint. Scammers list fake addresses, nonexistent units, or properties they have zero rights to. Here’s how to find the truth:

  • Most rentals operate through a management company. No website, office, or contact person is a huge red flag.
  • Counties often list property ownership online. If the “landlord’s” name isn’t on the deed, run!
  • Be wary of listings with no online presence at all. Even recent listings should have some trace.

8. Unconventional Requests

After a self-tour, have you been asked to leave the keys under the doormat? Is the “landlord” telling you some story about how the keys are lost and the only way in right now is through the front window? Legitimate landlords follow safety procedures and have access to their own properties. Any request that makes you go, “Wait, that’s weird…” should be a major red flag.

Platform-Specific Dangers

Unfortunately, rental scams on all sorts of platforms are rife. But the two most commonly used are Craigslist and Facebook Marketplace. Why? Because neither platform requires a user to verify their identity, making posting fraudulent listings risk-free for scammers.

So you won’t be a victim of the next scam on Craigslist or Facebook, here are some telltale signs to look out for.

Craigslist Rental Scams

In the image below, you can see that the image we searched for using Google Lens returned an exact match result. This is one of a few giveaways that this was a potential scam.

Example Scam Listing

Here are seven red flags we found in this listing:

  1. 🚩 The scam was posted after the original listing, indicating that this wasn’t an unintentional duplicate listing by either Craigslist or the user. You’ll notice the scam listing was posted 8 hours ago, while the legitimate listing was posted a day ago.
  2. 🚩An apartment in Napa County for $999? We don’t think so. A quick Google search reveals that the average apartment in Napa goes for between $2,500-3,000. Even at 465ft^2^, a thousand bucks is well below the average price range.
  3. 🚩The listing included no address, no Google Map link, and the property is seemingly located in the middle of nowhere.
  4. 🚩Only three photos? That isn’t a great sign, either.
  5. 🚩 The property description also contains typos, grammar mistakes, and bad punctuation.
  6. 🚩 And lastly, the worst offending giveaway on this listing is the request for a “one-month security deposit of $1,000.” That’s a huge red flag!
Example Scam Listing

And the legitimate listing, how can we tell this is the real deal?

  1. ✅ The price lands almost smack-bang in the middle of our Napa County average rental price. The listing’s title is also more descriptive than the scam listing.
  2. ✅ The address is mentioned. Nothing to hide here.
  3. ✅ There is a Google Maps link. Whenever you’re considering a rental from Craigslist, it’s always a good idea to browse the Street View images and try to match them with one of the listing’s images.
  4. ✅ There is a date for when this property is available to move into.
  5. ✅ Lots of property photos are always a good sign.
  6. ✅ The description is well-written and free of mistakes.
  7. ✅ Lastly, there are detailed specifics surrounding utility bills, garbage collection, and even additional rent to be paid for roommates.
Example legitimate listing

Facebook Marketplace Rental Scams

It didn’t take long to find a second example of a rental scam, this time on Facebook Marketplace. Another Google Lens search turned up several exact-match images.

Example Marketplace Scam Listing

Here are the red flags spotted on this Facebook listing:

  1. 🚩 The price is tantalizing good. Too good. The average rental price is $2,300 in Woodland, CA. $918 is far below that.
  2. 🚩 The listing was posted 4 hours ago. You’ll notice the legitimate listing was created 67 days ago.
  3. 🚩 Trulia and other listing sites mention the unit has two bedrooms and one to two bathrooms.
  4. 🚩 The description is super short.

Below the fold is mentioned the user’s profile. Naturally, we took a look. The profile is plagued with random TikTok videos, AI images are used, and the user has only a handful of friends. Worse, they had posted a second property on Marketplace, which was also a fraudulent listing copied from a legitimate listing.

Example legitimate listing

And to the legitimate listing:

  1. ✅ Price is in the right range.
  2. ✅ The number of beds and baths matches the photos.
  3. ✅ The landlord’s number is listed (we blurred it, of course).
  4. ✅ The description is comprehensive and well-written.
  5. ✅ 67 days ago. That’s when the property was listed.
  6. ✅ We cut it short so the image wouldn’t take up your entire screen, but you can see a sample of the level of detail that’s included in this listing (there’s more further down).
Example Legitimate Listing

Ziprent’s Safeguards

The last thing we want is for you to be the next victim of the scammer tactics we’ve described above. For this reason, Ziprent has dedicated systems to protect both renters and landlords. Here’s how we go above and beyond to ensure your safety:

  1. Only prospective tenants whose information is verified through multiple sources with identity verification get unique access codes for specific time slots, preventing unauthorized showings many scammers rely on.
  2. If keys go missing or other irregularities occur, we act immediately. Our response includes on-site inspections, rekeying, and collaboration with law enforcement.
  3. We collect data at every step, allowing us to quickly spot unusual activity, even if it mimics legitimate renter behavior.
  4. Our platform analyzes listings, renter behavior, and external data to flag suspicious activity in real-time. With this process in place, we catch scams that renters might miss.
  5. We act fast when things go wrong. Our dedicated team is committed to restoring access to legitimate renters and minimizing the impact on those targeted by scams.
  6. We believe knowledge is power. This guide is an example of the lengths Ziprent goes to to combat scams.

Our track record of over 150,000 incident-free self-guided tours proves our commitment to your safety while still offering the convenience you need.

Conclusion

We fight hard to protect you, but with rental scams such as the ones we’ve detailed above, it’s important that you remain alert to the signs of a fraudulent listing. Prevention is key, so remember that using verified platforms like Ziprent and others like Zillow drastically reduces your risk.

And keep in mind, always be suspicious of Ziprent listings found on sites like Craigslist and Facebook. Ziprent does not, and will not in the future, ever publish our listings on Craigslist or Facebook Marketplace.

We actively discourage landlords from advertising on platforms that lack a verification process, so there’s a high likelihood they’re scams. By staying informed, reporting scams, and choosing platforms committed to renter protection, together, we can make the housing search safer for everyone.

7 Helpful Tips For Moving Homes

Nobody enjoys moving. Even if you’re excited about the new home you’re moving into, it can do nothing to overcome the dread of packing everything you own into boxes and moving everything from your home to a truck and into your new home. It’s so miserable that people will stay in the same place even if they are unhappy with it to avoid the process of moving. While nothing can eliminate the misery, there are steps that can be taken in order to make your move easier. Here are a seven tips for moving: 

Did you prorate rent?

If you’re moving in or moving out of a prorated rent. It’ll save you some money so you can pay for those extra odds and ends like tipping your movers or replacing old furniture easier to do.

Does it spark joy?

There’s no better time to get rid of what you don’t need than when you’re moving. It’ll lighten your load and shorten the entire process. Let’s be honest, most of what you have stuffed away and even some of what you have out in the open are things you don’t need and almost never use. Take this opportunity to toss it all in the dumpster or even donate what you can to a local homeless shelter. 

Don’t procrastinate 

This is the most obvious advice to give and the most difficult one to follow. You already dread moving so naturally you’ll put off packing until the very last minute. Unfortunately, if you wait until the last minute this could make your life even more difficult. You won’t be as organized and you may run out of boxes without enough time to get more. 

Plan ahead

Don’t wait until the last minute to book movers or reserve a truck. You don’t want to have everything boxed up with no way to move it. You also may end up paying a higher price if you wait to book movers or reserve a truck. Once you have your moving date, book everything you need. You’ll also want to schedule all of your utilities to be turned on and transferred into your name prior to moving in. 

Boxes and boxes

Get your boxes well ahead of time and make sure you have plenty of extra boxes just in case. You never know what will happen and you may accidentally ruin some boxes rendering them useless. If you need extra boxes in a pinch, try going to the closest grocery store and asking them if you can purchase some of their banana boxes. They are a perfect size and incredibly sturdy. Also, make sure you have plenty of packing tape along with newspaper and garbage bags. 

Pack with strategy

You don’t want to put your heavy items in the big boxes because they will become too heavy and difficult to carry due to their awkward size and weight. Keep the heavy items in a smaller box and make sure you pack the heavier items and keep the lighter items on the top. Try not to leave any empty spaces in the boxes. This will ensure you use as few boxes as possible and the items don’t rattle and shift during your move. 

Kitchen essentials

When it comes to your food, you can toss most of it. Definitely toss all of your perishables and if you have any snacks and dry goods you can take those with you. You’ll need something to snack on when your kitchen isn’t all set up at the new place. 

When it comes to boxing up fragile items from the kitchen like your dishes, make sure you wrap each dish up individually with packing paper. Bunch them together in bundles of 5 or put them on their side. Never lay them flat. After that, stuff any empty spaces in the box with packing paper to give it cushion and make sure they don’t shift in the box. 

Label maker

This may sound unnecessary and something only somebody with a type-A personality would do, but make sure you label all of your boxes. This will save you time when it comes to unpacking allowing you to quickly place things in their proper room before rummaging through them. It’ll also help you identify which boxes are filled with fragile or heavy items so you know how to handle them.

How To Clean Hardwood Floors

Every home requires different procedures when it comes to cleaning. This is because every home uses different building materials. These building materials will dictate how you clean as well as what cleaning supplies you use. For renters, this means every new home you move into requires you to consider how you will clean your home and what you will clean with. For example, laminate and wood floors may look the same, but they require different cleaning supplies. If you have any questions about the materials in your rental unit, you can contact your property manager or landlord. Here are some tips for cleaning wood floors. 

Regular cleaning

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  • There are two options when it comes to regular cleaning of your wood floors. One is to use a broom or a microfiber dust mop on a regular basis. The dust mop is probably the best option as the broom may leave bristles on the floor that could scratch the floor down the road. 
  • You can also use a vacuum cleaner. When using the vacuum, turn off the brush roll if that’s an option since the bristles may scratch the hardwood floors. Some vacuum cleaners come with rubber bristles on the brush roll that likely won’t cause any damage to the floors. It’s important to vacuum and/or dust mop on a regular basis to keep a nice shine on your floors and to help prevent any damage from dust and dirt. 

Mopping tips

  • While it may not be as important to mop every corner of your home, you do want to mop the heavy traffic areas on a weekly basis. If you’re using a mop, be sure to wring out as much of the water as possible so that it’s damp and not leaving large droplets of water on the floor. Rinse only when necessary. 
  • Avoid leaving any standing water on the wood floors. Water left on the floor for too long can create water spots and long-term damage. To make cleaning easier, you can use special spray mops like swiffers that have cleaning solutions specifically made for wood floors. 
  • There are steam mops that are designed specifically for wood floors, but it’s best to avoid any steam cleaners as they can dull the floors and do long-term damage. Avoid any homemade cleaning solutions that include any vinegar as they can damage the floors as well. Do not use any vinyl floor cleaner on the hardwood floors. 

Give it a shine 

  • After you have removed all the dust and mopped the floors, you will want to finish with a cleaning solution that will give the floors a nice shine and help increase their longevity of the floors. You can use a liquid scratch concealer that will put a finish over scratches that won’t come off during cleaning. 
  • You can also use a wood floor polish that can help to restore the shine as well as prevent any damage in the future. This can also help fill any small scratches on the floor. 
  • Floor wax is another option. This will revitalize and give a deep cleaning to worn hardwood floors. 

Tips For Cleaning Your Shower

Not many people are happy whenever cleaning day comes around. This is especially true when dealing with the bathroom. There are tight spaces, nooks and crannies, and a wide variety of different surface materials. This means you may need more than one cleaning solution to clean your bathroom or your shower. Keeping up with a regular cleaning schedule will make your regular cleanings quicker and easier. Here are a few cleaning and maintenance tips for your shower: 

Tip: If you’re leasing a home, ask the landlord what the surface materials are in your rental unit. 

Prep work

Before you do anything, remove everything from your shower. This includes all your soap, shampoo, conditioner, loofas, and anything else that isn’t permanently fixed to the wall. Be sure to remove any baskets since that is often where you’ll have the most build-up. Open all the doors, window and turn on your fan to make sure the bathroom is well ventilated 

Unclog the drain

There are plenty of products available that make this easy to do on your own. You can find them at your local hardware store or grocery store. If for some reason you can’t find anything nearby or you’re not in the mood to go to the store, you can straighten out a wire coathanger and that will do the trick. 

You can also use chemicals to unclog your drain, but before you do that you’ll need to make sure it is safe to use with your plumbing. There are also some less harsh chemicals you can use that won’t risk causing any damage to your plumbing. 

Rinse

Cover the tub and the walls with a cleaner from the store, or a homemade cleaning solution. Before using it, you’ll want to test it on a small portion of the shower to make sure it won’t do any damage to the surface. Let the cleaner sit on the walls and the tub for about 10-15 minutes to make sure it has a chance to break down all the soap scum and bacteria. If you don’t have any cleaner, you can make some with a simple solution of equal parts warm water and white vinegar. After about 10 minutes, rinse the cleaning solution with warm water. 

Don’t ignore the grout

Grout can take some time to become discolored and if you ignore it long enough, it makes it more difficult to clean down the road. Be sure to use a soft-bristle brush or a sponge on the grout with the cleaning solution, then rinse with warm water. 

Scrub the tub

Repeat this process for the bathtub or the shower floor. If you need a little extra cleaning power, add some baking soda to the bathtub and use a sponge to scrub. After that is all done, rinse all the cleaning solution with warm water. 

Don’t forget the shower door

The best way to keep a clean shower door is to use a squeegee after every shower. You can also use the same cleaning solution as the rest of the shower, depending on what you use, and you can then rinse it with water after you’re done. 

Cleaning Tips For Pet Owners

It’s difficult to find landlords who are willing to allow pets. When you do find one, you’ll want to stay in their good graces and maintain a high level of cleanliness. This is also a great way to protect your security deposit as landlords often charge extra for pets. Here are some tips for regular cleaning for those with pets

Use a handheld vacuum or lint roller

A lint roller is a must-have if you have pets. They’re quick and easy if you want to give a quick one-over to pick up any loose hairs from your pets (or even yourself). You can use lint rollers on almost any surface and they are the simplest way to handle any quick clean-ups. Using them regularly also has the added benefit of removing most of the hair that might do damage to your vacuum cleaner. 

You can also get a handheld vacuum cleaner that will be easier to maneuver than the big bulky ones. Using these daily can prevent any big hair build-ups. Another option is to get a rubber broom specifically designed to comb through carpets and pick up pet hair. If you have all three options, you’ll be ready for anything. 

Keep the first outside 

Unlike your houseguests, you can’t exactly ask your dogs or cats to wipe their feet off on the doormat before coming in. One option is to keep a bucket with some shallow water by the door along with a towel. This way you can soak and whip your dog’s paws every time you come home from a walk. And don’t forget to wipe your shoes off as well. 

Clean all toys and collars

Keeping your home clean isn’t just about removing all the hair and dirt. You still have to deal with all the odors as well. Collars and toys can store a lot of odor and are often overlooked when it comes to regular cleaning. The easiest way to keep them clean is to soak them for about 30 minutes in some warm water and dog shampoo. After their soak, rinse them in cold water and let them dry. 

You can also use a dishwasher if you have one. This is the most effective way to clean all of your pet’s toys and collars at the same time. This is the least labor-intensive and delivers the best results. Be sure to see what materials everything is made of before sticking it in the dishwasher. You wouldn’t want to disappoint your dog by ruining his favorite toy. 

Deodorize 

Deodorize regularly instead of waiting until something smells a little off or a houseguest mentions something. One way to quickly deodorize is to spray white vinegar over stains. Spray just enough to leave it a little wet, but don’t soak the area. 

There are also carpet deodorizers you can use regularly when you vacuum. This will help keep odors away in between your annual deep cleanings.

How To Get Approved For An Apartment

Finding a rental unit can be stressful. In a tight rental market, it can be increasingly discouraging when you keep getting turned down for rental units you’re more than qualified for. When demand is high and supply is low, you’ll need to do everything you can in order to set yourself apart from others who are competing for the same rentals as you. Here are some tips for getting approved for an apartment: 

Include a cover letter

A cover letter may seem to be a little over the top, but it’s that little extra effort that could set you apart in a competitive rental market. In many parts of the country, especially urban and metropolitan centers, landlords are seeing dozens of applications come in for every rental unit. It’s likely that many of those applicants will be equally if not more qualified than you are, so you’ll want to find a way to stand out. 

Include in your cover letter the reason why you want to move into the rental unit. Talk about the kind of tenant you will be. Go over your rental history as briefly as possible. Be sure to include information about your current employment situation and notify the landlord that you have references if it is necessary. This doesn’t need to be long. It only needs to be a few paragraphs but it can make a difference in a competitive market. 

Package all required documents

When it comes to finding a place to rent, timing can be one of the most important factors. If 15 qualified people apply for one unit, the landlord has no reason to wait for you to submit all of your documents before renting it out. Getting all your documents in at the same time can be the difference between getting an apartment or being passed over. 

It’s not just getting the documents in on time that matters, You should go over each document a few times to make sure there are zero errors. Just one or two errors on the paperwork mean a landlord could potentially pass you over and go with another qualified tenant with complete paperwork

Check credit score

Before applying for an apartment, you should run a credit check on yourself. You can do this through your bank or a number of websites that provide credit checks from all three of the major credit history organizations. If your credit history is a little low, this could put you at a disadvantage so you may want to hold off on applying until your credit score improves. Each credit check for an apartment can damage your credit history even more so you’ll want to make sure you can get approved first. 

Improve credit score

It can never hurt to have a high credit score. If you feel it is a little lower than you like, you can make an extra effort to increase your score. There are a number of ways to keep track of all your bills and make sure you have autopayment for those that can damage your credit score. You’ll also want to keep track of your checking account to make sure you don’t overdraft. With a little extra effort, you can improve your score enough to give you a leg up on the competition. 

Use  references

Asking for references can be a pain. Nobody wants to answer their phone and talk to strangers about you. It almost seems pointless because it’s obvious people only give their good references, but at the same time, really bad tenants may not have very many references who will vouch for them. Just having the references alone means you’ve built up enough goodwill with prior landlords, colleagues, and friends that some are willing to vouch for you. 

Pro-tip: In an extremely tight rental market, you may need to forgo touring a rental unit prior to moving in. You can get a leg up by applying immediately when a listing goes up. The risk is you may not like the home, but sometimes it is the only option available.

10 Uncommon Home Maintenance Tasks Landlords Often Forget

Maintaining a rental property is a balancing act–one that requires attentiveness, foresight, and a knack for anticipating potential pitfalls before they blossom into expensive headaches. Amid other duties as a landlord such as rent collection, tenant communications, and everyday upkeep, it’s easy to overlook certain maintenance tasks that carry significant weight behind the scenes. From neglected dryer vents that pose a fire hazard to drafty windows causing higher energy costs, these “small” issues can decrease property value and overall tenant satisfaction.

Regular HVAC Filter Changes

Maintaining a comfortable, energy-efficient home isn’t just about installing a state of the art HVAC system It’s about giving that system the consistent care it needs. And at the top of that list? Filters. Replacing filters is something that’s easily forgotten since they’re out of sight and out of mind, but are vital to your property’s health.

Why Landlords Overlook HVAC Filters

Hidden away from daily view
HVAC filters are frequently tucked away in corners, inside panels, or behind grilles, making them an afterthought for most homeowners. Oftentimes, issues aren’t noticed until airflow starts dwindling or strange noises emerge.

Assumpting tenants may handle filter replacements
In some rental agreements, tenants are responsible for minor maintenance like replacing lightbulbs or cleaning lint traps. It’s not unreasonable for landlords to assume tenants also know how (and when) to replace HVAC filters. Assumptions often lead to oversights, especially when tenants are unaware of the recommended schedules or simply forget. A quick check in or a reminder can prevent this “who’s responsible?” confusion between both parties.

Consequences of Neglecting HVAC Filters

Reduced efficiency and higher energy costs
Picture your HVAC system as a champion long-distance runner, striving to keep interiors cozy in winter and refreshingly cool in summer. A dirty filter is like making that runner breathe through a straw. Suddenly, everything becomes a struggle, efficiency plummets, and energy bills soar. This not only affects your bottom line but also reduces overall tenant satisfaction and nobody wants a home that takes forever to heat up or cool down.

Increased wear and tear leading to expensive repairs
When the system has to work overtime just to push air through clogged filters, components like the blower motor, condenser, and other vital parts get stretched to their limits. Over time, this stress can lead to premature breakdowns or the need for major repairs that will cost more than routine maintenance ever would. A $10 filter can save you from a $1,000 repair bill.

Best Practices for HVAC Maintenance

Recommended frequency of filter replacement (every 1-3 months)
The golden rule: change or clean your filters every 1-3 months, depending on your filter type and the property’s usage. Homes with pets, smokers, or tenants who frequently host gatherings may need more frequent filter checks due to increased dander, dust, and foot traffic. If your property remains vacant or sees minimal occupancy, extending to the three month mark might be feasible to 6 months.

Reminders or digital alerts to stay on schedule
Staying on top of filter changes doesn’t have to be complicated or time consuming. Set up recurring digital alerts on your phone or property management software. You may also consider placing a small sticker on the HVAC unit to log each filter replacement date.

If you manage multiple units, a spreadsheet or app that sends automated notifications can be a landlord’s best friend. By keeping a replacement schedule, you’ll keep your HVAC system running smoothly, prolong its lifespan, and ensure your tenants remain comfortable.

Cleaning Dryer Vents

Dryer vents often go unnoticed during routine maintenance. While a clogged vent may continue to function for a time, accumulated lint restricts airflow and increases the likelihood of costly repairs or even a serious fire hazard.

Common Oversights with Dryer Vents

Only cleaning the lint trap but forgetting the vents
Many homeowners (and landlords) think they’re on top of dryer maintenance when they empty that little lint screen after every load. While that’s a vital first step, it only tackles a fraction of the debris. Lint, dust, and even errant socks can sneak past the screen and settle deep within the ducts leading to the exterior. Over time, these hidden blockages build up, restricting airflow and increasing the risk of serious problems.

Risks and Costs of Ignoring Dryer Vents

Fire hazards and increased insurance liabilities
A clogged vent isn’t just about inconvenience, it’s a potential tinderbox. Dry, compacted lint is startlingly flammable and can ignite under the high heat produced by your dryer. Even worse, if a fire breaks out and the cause is traced back to negligence, insurance providers may deny covering related damages, leaving you with a significant financial burden.

Poor drying performance leading to higher electricity bills
Have you ever stood impatiently by the dryer, wondering why the clothes still feel damp after an extra cycle? A blocked vent often forces the machine to run longer and harder, translating to higher utility bills and added wear on your appliance. Just because it’s functioning doesn’t mean it’s efficient.

How to Properly Clean Dryer Vents

Detailed steps or professional services
For the DIY crowd, cleaning a dryer vent usually involves carefully disconnecting the dryer, accessing the duct with a long brush or vacuum attachment, and removing all trapped lint. The key is being thorough by pushing and pulling the brush multiple times to dislodge any debris vents.

Don’t forget the exterior opening where critters or debris might block airflow. If you’re unsure or dealing with a particularly complicated vent setup, calling in a professional can spare you headaches (and bruised knuckles). Their specialized tools and expertise ensure a deeper clean without damaging the ductwork.

Annual vs. semi-annual cleaning schedules
Most experts advocate for a yearly inspection and cleaning, though you may need to be more attentive if your property houses larger households or sees unusually heavy laundry traffic. Keep an eye on drying times–if you notice loads taking longer than usual, it’s time for a checkup. Whether you opt for annual or semi-annual cleaning, the small investment in maintenance can save you heaps in energy costs and prevent a potentially catastrophic fire hazard.

Testing Smoke and Carbon Monoxide Detectors

Imagine suddenly being interrupted by a high-pitched “chirp” echoing through the hallway. That sound usually signals a dying battery. A warning that could save a life. Yet if these alarms are silent, it’s easy to assume everything is fine. Without proper attention, smoke and carbon monoxide detectors can fail just when they’re needed most.

Why Detector Maintenance is Often Neglected

“Out of sight, out of mind” if no chirping or battery alerts
Many landlords and tenants forget about detectors, at least until that piercing chirp or telltale red blinking light demands attention. It’s human nature: if it’s not beeping, we assume it’s working perfectly. Over time, dust, corrosion, or expired components can weaken sensors, making these lifesavers less effective, even if they look (and sound) just fine.

Liability for landlords if devices fail during an emergency
A non-functional smoke or carbon monoxide detector is more than an inconvenience, it’s a liability nightmare waiting to happen. Should an unfortunate incident occur, an improperly maintained detector can leave landlords in the crosshairs of legal repercussions.

Local regulations requiring functional detectors
From state to state, and sometimes even city by city, regulations can vary. Most municipalities agree on one thing: functional smoke and carbon monoxide detectors are non-negotiable. Many areas conduct regular property inspections that can result in fines for non-compliance. Missing or malfunctioning alarms often end up on the “must fix yesterday” list when inspectors come knocking.

Best Practices for Detector Upkeep

Monthly testing and annual battery replacement
Testing these devices is a fairly simple task. Press and hold the “test” button until you hear that chirp sound. Replacing batteries once a year (or when you hear that chirp) keeps your devices powered up. If you’re forgetful, set a recurring calendar alert or tie it to a routine event, like the start of daylight savings time.

Complete device replacement every 7–10 years
Smoke and CO detectors don’t last forever. They have built-in sensors that degrade over time–think of them as having an expiration date. Most manufacturers recommend a complete replacement at the 7–10 year mark. If you aren’t sure when a device was installed, now’s the perfect time to note its “birthday.” With fresh, modern detectors in place, you’ll rest easier knowing your property is guarded by the latest technology and reliable components.

Water Heater Maintenance

Water heaters are like the reliable sidekicks of your property’s plumbing system quietly standing by to provide that toasty shower or soothing bath at the turn of a faucet. Despite their crucial role, they’re often overlooked until the day they begin to rattle, leak, or quit working. Being proactive and giving your water heater attention can spare you (and your tenants) the shock of chilly water on a winter morning and the repair or maintenance costs that follow.

Common Reasons Water Heaters Get Ignored

Tucked away in closets or basements
Water heaters tend to be installed in nondescript corners, whether it’s a dark basement, garage, or closet. Because they operate silently (most of the time), it’s easy to forget they exist until one evening or morning when only cold water comes out from the shower head.

“If it isn’t broken, don’t fix it” mindset
Many landlords assume water heaters operate on the principle: “set it and forget it.” Just because the heater churns out hot water today doesn’t guarantee smooth sailing tomorrow. By the time odd noises or leaks surface, minor maintenance issues have often escalated into major and costly repairs.

Problems Caused by Neglected Water Heaters

Sediment buildup reducing efficiency
When minerals and debris accumulate at the bottom of the tank, your once efficient water heater starts to work doubletime. When your water heater is struggling to keep water hot it can translate to poor performance and higher energy bills.

Higher utility bills and premature failures
Combine the extra workload with prolonged neglect, and you may be looking at a recipe for disaster—both in terms of monthly utility costs and overall equipment lifespan. A heater strained by sediment and poor upkeep is more likely to experience breakdowns, leaks, or complete failure long before its time. In the worst cases, a catastrophic rupture can flood basements, ruin flooring, and leave you facing a hefty repair tab.

Routine Water Heater Care

Annual flushing to remove debris
Flushing your water heater once a year is a straightforward yet highly effective way to keep it in top condition. By draining the tank and removing mineral-laden sediment, you’ll instantly boost efficiency and reduce the risk of rust. It’s like hitting the “reset” button on a device that otherwise accumulates internal gunk over time.

Checking temperature and pressure relief valves
Water heaters aren’t just big metal tanks; they’re pressurized systems. The temperature and pressure relief (TPR) valve acts as the safety net, releasing pressure if it builds to dangerous levels.

A quick test involves lifting the valve’s handle and ensuring water flows freely, then letting it snap shut. If it’s rusty or refuses to open, it’s time for a valve replacement. This small inspection step can prevent big, messy problems.. think spewing water or even an exploding tank. A few minutes of TPR valve testing each year can save you thousands in cleanup and replacement costs, not to mention preserving your peace of mind.

Gutter and Downspout Inspections

Let’s face it: gutters and downspouts are rarely on top of anyone’s maintenance list. They quietly usher rainwater away from your roof, but gutters need regular check ups to keep performing at their best. Neglecting them can transform a small oversight into an expensive repair.

Why Gutters Are Often Overlooked

Out of reach areas that don’t get checked until a major clog
Gutters are typically perched far above eye level, making them easy to forget. It’s not uncommon for property owners to notice an issue only after a heavy downpour sends water cascading over the sides of the exterior. By then, leaves, twigs, and other debris have accumulated, forcing water to find alternate routes, often through your roof or siding.

Potential Damage from Clogged Gutters

Roof damage, fascia rot, and foundation issues
When gutters fail to drain properly, water pools and seeps into the edges of the roof, leading to leaks and costly shingle or underlayment repairs. The excess moisture can also wreak havoc on the fascia boards, those wooden panels at the roofline, causing them to rot. Water that continues down to the foundation can erode soil, potentially cracking the foundation and undermining the structural integrity of the entire property.

Water leaks and mold growth
Standing water is a haven for mold and mildew. Once these fungi latch on, they’re stubborn and can spread like wildfire, especially in humid climates. What begins as a dark patch can balloon into a full scale mold infestation inside walls. This could lead to health concerns and require professional mitigation.

Gutter Maintenance Schedule

Clearing debris twice a year (spring and fall)
Gutters typically need a good cleaning at least twice a year. Once after the leaves have fallen in the autumn and again in spring to clear out winter debris. In areas with particularly heavy foliage or frequent storms, you may need to give your gutters a little extra TLC. Grab a sturdy ladder, some gloves, and a bucket, or hire a professional for a risk free clean out.

Ensuring downspouts direct water away from the property
Even if your gutters are clean, problems can persist if downspouts aren’t carrying water a safe distance from your foundation. Extenders or splash blocks can help channel runoff further away, preventing pooling or erosion around your home’s perimeter. A quick inspection after a steady rainfall will tell you if water is pooling where it shouldn’t. if so, you’ll know it’s time for a downspout adjustment or upgrade.

Sealing and Caulking Windows and Doors

Windows and doors do more than let in light and provide an exit point. Gaps or deteriorated seals can compromise energy efficiency and open the door to water damage. By regularly inspecting and maintaining these barriers, landlords protect both their investment and their tenants’ comfort.

Indications of Failing Seals

Drafts or visible cracks around frames
A telltale sign of compromised seals is a persistent draft wafting through the property, often near windowsills or door jambs. You might notice small gaps where caulk has dried, cracked, or pulled away from the frame. A quick “hand test” on a breezy day can be done by placing your palm near the window or edges of the door to confirm if air is seeping inside.

Increased heating or cooling bills
If your energy bill has a sudden increase, your windows or doors could be the culprits. When cold or hot air infiltrates, HVAC systems work overtime to maintain a comfortable interior temperature. This added workload translates to higher utility bills.

Consequences of Ignoring Caulking

Water seepage leading to mold or wood rot
Water has no boundaries. It seeps through the tiny openings, leading to discolored drywall, warped wood, and an ideal breeding ground for mold and mildew. Over time, even small leaks can turn into significant structural problems, forcing you to undertake pricey repairs that could have been avoided with a simple routine maintenance. 

Higher energy costs due to poor insulation
Ignoring deteriorating caulk is like leaving a window perpetually cracked open. In winter, your heating system strains to fill the gap; in summer, the AC is constantly battling rising indoor temperatures. The result is a spike in energy consumption, resulting in a higher monthly bill. Not to mention, tenants are quick to notice when the property feels drafty or uncomfortable.

Best Times to Reseal

Annually inspect before extreme weather seasons
A proactive approach is to schedule an annual inspection. Ideally, annual inspections should happen during mild weather such as before the summer heat or before winter cold sets in. This timing allows you to address minor problems before they escalate under harsher conditions. It’s akin to checking a car’s tires before embarking on a long road trip: it might be a small inconvenience now, but it saves you from major headaches down the line.

Use weatherproof caulk for long lasting results
Not all caulks are created equal. Investing in high quality, weatherproof formulas ensures a durable seal that can withstand temperature fluctuations, UV rays, and moisture. A good product can spare you from frequent reapplication. The goal is maximum efficiency with minimal fuss.

Quarterly Plumbing Checks

Periodic plumbing checks can uncover hidden leaks, such as under the sink, before they spiral into a costly repair. By scheduling routine inspections, landlords safeguard their property’s integrity and keep tenants happy.

Commonly Missed Areas

Under sink cabinets and around toilets
When was the last time you opened the cabinet beneath the sink? These spaces often gather clutter and dust, making a slow leak nearly impossible to spot. The same goes for that narrow gap behind the toilet where a leak can go undetected until it’s soaked through the floor or stained the ceiling below.

Hidden leaks in seldom used bathrooms
A guest bathroom or basement half bath might remain unused for weeks at a time. Because no one’s frequently running the taps or flushing the toilet, minor leaks can go unnoticed, gradually causing damage behind walls or under floors.

Impact of Unchecked Leaks

Mold and mildew growth
Water plus darkness equals a breeding ground for mold and mildew. Over time, spores can spread into drywall, insulation, and even HVAC ducts, creating health concerns for tenants and resulting in a full blown remediation.

Escalating water bills and structural damage
A hidden leak can quietly waste large volumes of water, leading to higher utility bills and potential penalties if the property exceeds local usage regulations. Continuous moisture also weakens wooden supports, corrodes metal fixtures, and gradually compromises the building’s foundation.

Simple Steps to Prevent Plumbing Disasters

Routine visual checks for moisture
A flashlight and a few extra minutes can be game changers. Open cabinets, peer around toilet bases, and don’t forget to inspect walls or ceilings directly beneath plumbing fixtures. Look for staining, bubbling paint, or even a musty smell. These subtle clues often indicate there may be a leak somewhere.

Prompt repairs or professional plumbing inspections
The moment you spot or suspect a leak you need to act fast. Many landlords have a “wait and see” mentality, hoping the issue will magically resolve itself. Spoiler alert: it won’t. Call in a qualified plumber or arrange for a thorough inspection if something seems off. A prompt response can transform a potential disaster into a manageable repair job, ultimately saving you time, money, and more than a few headaches.

Checking Sump Pumps (If Applicable)

Sump pumps might sit idle for months or even years, but when heavy rain or snowmelt threatens to turn your basement into a small lake, these pumps spring into action, but only if they’re in good working order. Overlooking sump pump checks is easy, but failing to do so can set the stage for watery chaos.

Why Sump Pumps Go Unnoticed

Located in basements or crawl spaces
Basements and crawl spaces aren’t typically high-traffic areas, meaning out of sight often becomes out of mind. Because sump pumps are rarely front and center, property owners may forget to inspect them. Months or years can roll by before a sudden storm reveals a problem hidden beneath that dusty trapdoor.

Not triggered unless there is heavy rainfall or flooding
Sump pumps sit idle  in “standby mode,” waiting for water levels to rise enough to trigger them. If you’ve been lucky with relatively dry seasons, you might never hear that reassuring hum. Unfortunately, it’s easy to assume all is well until the skies open up and you’re ankle deep in water, scrambling to figure out why your sump pump is silent.

Risks of a Non-Functional Sump Pump

Basement flooding and property damage
A malfunctioning sump pump can swiftly transform a cozy, finished basement into a swamp like disaster. Waterlogged drywall, ruined electronics, and soggy furniture can be painfully expensive and time consuming to address.

Costly water cleanup and mold remediation
Standing water doesn’t just evaporate overnight. It seeps into cracks, stains floors, and fosters a warm, damp environment where mold and mildew thrive. Professional water cleanup and mold remediation are no small tasks, and could result in high repair costs. Regular sump pump checks are a simple way to prevent these larger scale nightmares.

Simple Sump Pump Tests

Pour water into the pit to ensure activation
One straightforward method to test your pump’s mettle is to pour water directly into the sump pit. Keep an eye on the water level and listen for the pump to activate. A healthy sump pump should spring to life, drain the water, and shut off automatically. If it remains mute or sounds off, you’ll want to address the issue immediately.

Yearly inspections to detect mechanical failures
Even if your sump pump passes the water test, a yearly checkup by a plumbing professional can catch any subtle mechanical hiccups before they spiral into basement-flooding calamities. Think of it as scheduling a yearly doctor’s visit for your property—an ounce of prevention can mean the difference between a dry, comfortable basement and one brimming with headaches.

Exterior Paint and Wood Rot Assessment

A home’s exterior looks sharp but also shields what’s underneath from the harsh elements. Over time, paint can peel, wood can rot, and what was once pristine can deteriorate fast. Staying on top of exterior maintenance isn’t just about aesthetics; it’s about preserving the structural backbone of your property.

How Exterior Wear Occurs Gradually

Chipping paint goes unnoticed until it’s severe
Paint typically degrades slowly over time with subtle cracks or flakes appearing in inconspicuous corners. By the time the damage spreads to more visible spots, a simple touch up may no longer suffice. Paint functions as a protective coat, but once compromised, moisture, sunlight, and temperature fluctuations can assault the underlying wood.

Wood rot develops slowly and hides beneath surfaces
Unlike paint chips, which are usually visible to the naked eye, wood rot can remain undercover for months and possibly years. It might lurk behind a pristine coat of paint, gradually weakening the wood until a gentle push reveals a spongy, crumbling mess. This stealthy progression makes routine checks absolutely crucial, as waiting for a soft plank to give way underfoot is not exactly an ideal discovery method.

Consequences of Delayed Action

Structural integrity issues and increased repair costs
Once the wood begins to rot, you’re on a collision course with more expensive problems. Rafters, beams, and siding can lose their load bearing capacity, leading to sagging door frames, warped windows, or even more structural failings. These aren’t trivial or purely cosmetic, neglect can inflate a modest repair bill into a staggering one.

Pests like termites finding easy access
Termites, carpenter ants, and other hungry critters see rotting wood like an all you can eat buffet. Wherever moisture and decay meet, pests move in, chomping through the compromised wood faster than you’d expect. Before you know it, you could be hosting an uninvited insect colony, making eradication a second and equally pressing concern.

Regular Inspection Tips

Annual check for peeling paint or soft wood
A thorough walk around at least once a year can be your property’s lifesaver. Examine corners, edges, and any spots exposed to persistent moisture (like areas near gutters). Keep an eye out for paint that’s bubbling or peeling, and give suspect wooden sections a gentle push or prod. If it feels spongy, it’s time to investigate further.

Touch up paint and replace rotted wood immediately
Once you spot damage, swift action is paramount. For smaller paint chips, a quick touch-up can restore your home’s protective seal. If you discover rotting wood, remove the compromised section immediately and replace it with treated or rot resistant material. A fresh coat of high quality exterior paint can then provide a lasting shield against the elements helping you keep termites and mold at bay.

Routine Pest Prevention

Few things spook tenants or landlords quite like the sudden scuttle of roaches after a flicked on light or the sound of rodents in the walls. Pests often multiply unseen until the damage is done. Being proactive with pest control is the most effective strategy to keep these unwelcome guests from appearing.

Why Proactive Pest Control Is Often Ignored

Landlords wait until an infestation is obvious
By the time you witness a cockroach in the hallway or mouse droppings in the kitchen, you’re likely dealing with a full blown colony. Out of sight doesn’t mean out of existence. Waiting for that clear evidence can elevate a small, manageable issue into a time consuming, expensive ordeal.

Limited visibility in walls, attic, or crawl spaces
Areas such as attics and crawl spaces are rarely visited and pest populations can grow if these areas are unchecked. Rodents can chew through insulation, and insects can carve out entire nests before anyone notices, usually by the time it’s too late. The clandestine nature of these spaces makes regular inspections both essential and often overlooked.

Potential Costs of Infestations

Tenant complaints and possible health hazards
When tenants come face to face with critters, expect the phone to ring nonstop. Their alarm is justified–rodents, cockroaches, and other pests aren’t just nuisances; they can transmit diseases and trigger allergies. A single complaint on social media or a negative review can tarnish your rental’s reputation faster than you can say, “exterminator.”

Escalating extermination fees
Nipping an infestation in the bud is infinitely cheaper than treating an advanced colony. Once pests have nested, reproducing at a rapid clip, the cost of professional extermination increases by a lot. Factor in potential property damage such as chewed wiring, compromised insulation, and contaminated surfaces and repair costs can spiral out of control.

Effective Pest Prevention Measures

Seal cracks and gaps around doors and windows
Your property’s perimeter is its first line of defense. Even the tiniest gap can welcome ants, spiders, and other insects. Inspect door frames, window sills, and foundation edges for cracks and gaps. Caulking or weather stripping small cracks can make a huge difference.

Scheduled inspections and traps in high-risk areas
Routine sweeps of basements, attics, crawl spaces, and utility rooms let you spot early signs of activity such as droppings, gnaw marks, or the faint rustle of insects or rodents. Setting down traps or bait in these high risk zones can stop a future infestation. Consider hiring a local and trusted pest control service for periodic check ups, ensuring your property remains as pest free as possible.

Owning and managing a rental property isn’t just about collecting rent. By addressing the often overlooked repair and maintenance, you’ll protect your property from unnecessary wear, maintain energy efficiency, and create an environment that’s positive for tenants. Whether it’s changing HVAC filters, cleaning dryer vents, or regularly checking for leaks, these simple actions serve as both preventive measures and sound investments. Ultimately, the peace of mind gained from proactive maintenance ensures your rental remains safe, appealing, and profitable.

How is Rental Income Taxed?

Ah, rental income—that sweet cash flow that makes being a landlord all worth it.

Unfortunately, though, Uncle Sammy’s gonna want a cut.

You see, rental income is subject to federal and state income tax rates—such a bummer.

The good news? With the right know-how, you can maximize your rental property profits and keep your tax liability to a minimum.

Allow us to show you how.

What is Rental Income?

Rental income is any payment you receive for the use or occupation of your property. It includes the usual suspects, like:

  • Rent payments are regular payments from your tenants, whether monthly, weekly, or even daily.
  • Advance rent is any rent paid before the period it covers and is also considered rental income.

The unexpected extras:

  • Security deposits that are non-refundable (like if they were used for last month’s rent or cleaning fees) are considered rental income.
  • Lease cancellation payments. If a tenant breaks their lease early and pays you a fee, that’s rental income, too.

Oh, and don’t forget these:

  • Property or service payments. If a tenant pays for repairs or gives you property instead of cash for rent, the fair market value of that service or property counts as rental income.
  • Expenses paid by tenants on your behalf (like utilities or property taxes), those amounts are considered rental income.
  • Bartered goods and services paid as rent also count as rental income.
  • Additional charges like late fees, pet fees, and parking fees are all taxable rental income.

Is Rental Income Taxable?

Yes, like ordinary income, the IRS considers rental income to be taxable income. This means it’s subject to federal income tax, and depending on where your property is located, you might also need to comply with state or even local tax laws when reporting your income.

Here’s the silver lining: there are some exceptions to this rule.

For example, if you rent out your vacation home for a few weeks out of the year, but it’s primarily for your own personal use, you might not have to pay taxes on that rental income. However, depending on where the property is located, there are specific rules and limitations for these exceptions, so do your research.

Learn more: Helpful tax tips for landlords.

At What Rate is Rental Income Taxed?

Rental income is subject to both federal and state income taxes. The exact rate you’ll pay depends on your total income and which state your property is located in.

The federal tax system uses a progressive tax structure, which means the more you earn, the higher your tax rate. So, if your rental income (plus any other income you have) pushes you into a higher tax bracket, you’ll pay a higher percentage on that income.

We’ll show you how this looks in the next section. If you want to know the exact tax rates, click here for the federal tax brackets or click here for state tax brackets.

How to Calculate Your Rental Income

Rental income is calculated by:

  1. Determining gross rental income: The total amount of rent you collected for the tax year.
  2. Subtracting any income losses: For operating expenses like vacant units or property manager fees, deduct the amount of rent you lost.
  3. Calculating your net rental income: This is your gross rental income minus expenses.
  4. Adding any other rental income: Include any other taxable rental income, like late fees or pet fees.

So, what does this look like in reality?

Let’s say you’re a property owner who owns a duplex and charges $2,000 per month in rent for each unit. Your gross annual rental income would be $48,000 ($2,000 x 2 units x 12 months). But one of your units was vacant for two months, so you lost $4,000 in rent. And you paid a property manager 10% of your collected rent, so your net rental income would be:

$48,000 (gross income) – $4,000 (vacancy) – $4,400 (management fees) = $39,600

Now, let’s say you earn $75,000 from your day-to-day. $75,000 + $39,600 is a total taxable income of $114,600, and for the sake of argument, you live in New Jersey.

Here’s how your federal and state tax liability would look if this were the case:

According to the federal tax brackets:

  • The first $11,000 is taxed at 10% = $1,100
  • The portion from $11,001 to $44,725 is taxed at 12% = $4,047
  • The portion from $44,726 to $95,375 is taxed at 22% = $11,163.78
  • The portion from $95,376 to $114,600 is taxed at 24% = $3,593.22

Total federal tax = $1,100 + $4,047 + $11,163.78 + $3,593.22 = $20,904

New Jersey uses a progressive income tax system. Based on a total taxable income of $114,600:

  • 1.4% on the first $20,000 = $280
  • 1.75% on the portion from $20,001 to $35,000 = $262.50
  • 3.5% on the portion from $35,001 to $40,000 = $175
  • 5.525% on the portion from $40,001 to $75,000 = $1,943.75
  • 6.37% on the portion from $75,001 to $114,600 = $2,512.52

Total State Tax = $280 + $262.50 + $175 + $1,943.75 + $2,512.52 = $5,173.77

This scenario would give you a combined tax liability of:

  • Federal Taxes: $20,904
  • State Taxes (New Jersey): $5,173.77
  • Total Tax Liability: $20,904 + $5,173.77 = $26,077.77

Learn more: rental property tax guide.

What Expenses Can Be Deducted From Rental Income?

Here are some of the most common rental property tax deductions:

  • Mortgage interest: That chunk of your mortgage payment that goes towards interest? Deductible!
  • Property taxes: Those pesky property taxes? Yep, you can deduct those too.
  • Repairs and maintenance costs: Did you fix a leaky faucet or replace a broken window? Those repair costs are deductible.
  • Insurance: Your landlord insurance premiums? Deductible!
  • Utilities: If you pay for any utilities on the property, like water or trash, those are deductible as well.
  • And there’s more: You can also deduct things like professional fees, travel expenses related to your rental property, and even record-keeping.

Learn more: Is rental property tax deductible?

How to Deduct Depreciation

The IRS allows you to deduct a portion of your property’s value each year to account for this wear and tear. To do this, the IRS uses a system called the Modified Accelerated Cost Recovery System (MACRS).

Here’s a simplified example:

Let’s say your rental property is worth $300,000 (excluding the land value). The IRS might allow you to depreciate it over 27.5 years. So, each year, you could deduct about $10,909 ($300,000 / 27.5) from your rental income. This is treated as a deductible rental expense and lowers your taxable income. Nice!

For more information on MACRS, head over to Publication 946 on the IRS’s website.

How to Calculate the Qualified Business Income Deduction

Another tax benefit that might apply to you? The Qualified Business Income Deduction (QBI). It allows eligible taxpayers to deduct up to 20% of their qualified business income from taxable income (and yes, your rental property could count as a business).

However, there are a few hoops to jump through to qualify for this deduction:

  • Rental activities must be conducted regularly and continuously, indicating you’re doing more than just accumulating investment properties. Factors include the type of property, number of properties rented, owner’s involvement, services provided, and lease terms.
  • The IRS offers a safe harbor under Revenue Procedure 2019-38, allowing certain rental real estate enterprises to be treated as a trade or business for QBI purposes.
  • Your taxable income needs to be below a certain threshold. (For 2024, that’s $191,950 for single filers and $383,900 for married couples filing jointly.)

How do you calculate it?

  • Step 1: Calculate your QBI (rental income minus deductions).
  • Step 2: Multiply your QBI by 20% (QBI × 0.20).
  • Step 3: Compare that amount to 20% of your taxable income.
  • Step 4: The smaller of those two numbers is your QBI deduction.

Learn more: Investment property tax deductions for landlords.

How to Report Your Rental Income On a Tax Return

When it comes to rental income, the star of the show is Schedule E. Here’s a quick rundown of how to fill out Schedule E:

  1. Property Information: Start by providing some basic info about your property, like the address and type of rental.
  2. Report income: This is where you’ll list all that lovely rental income we talked about earlier.
  3. Expenses: Now, it’s time to deduct those expenses! List all those eligible deductions, like mortgage interest, property taxes, and repairs.
  4. Calculate Your Net Income or Loss: Subtract your expenses from your income to determine your net rental property income (or loss if those expenses were higher than your income).

Once you’ve completed Schedule E, you’ll transfer that information to your main income tax return (Form 1040).

Special Tax Considerations for Real Estate Professionals

Did you know that there’s a special tax classification for real estate professionals? But before you start polishing your acceptance speech, let’s break down what it means to be a real estate professional in the eyes of the IRS:

  • Time commitment: You need to spend a significant amount of time (more than 750 hours per year) on real estate activities.
  • Active participation: You can’t just be a passive investor; you need to be actively involved in the real estate business. Think hands-on management, not just collecting rent checks.

So, what’s the big deal about being a real estate professional? It comes with some sweet real estate tax advantages:

  • Deductible losses: If your rental properties happen to lose money, you can deduct those losses against your other income.
  • No passive activity loss limitations: Normally, there are limits on how much you can deduct in passive activity losses (like those from rental properties). But if you’re a real estate professional, those limitations don’t apply.
  • 3.8% NIIT Exemption: For taxpayers above specific income thresholds, qualifying as a real estate professional may exempt your rental income from this additional tax of 3.8%, resulting in further tax savings.

Tax Treatment for Different Rental Arrangements

Did you know that the tax treatment of your rental income can vary depending on what kind of property you’re renting out? Here’s what you need to know:

  • Long-term residential rental properties: This is your classic rental scenario—leasing out a house or apartment to tenants for a year or more. The good news is that these types of rentals generally have the most favorable tax treatment, with plenty of deductions available.
  • Short-term vacation rentals: Renting out your beach condo or mountain cabin for those weekend getaways? Those are considered short-term rentals, and the tax rules can be a bit trickier. You might have to pay different taxes or face limitations on deductions.
  • Commercial properties: Renting out office space, retail stores, or industrial warehouses? The tax rules for these properties can be quite different, with different depreciation schedules and deduction limits.

Learn more: What is a rental property?

How to Minimize Rental Income Tax

Here are five tax-saving tips for landlords:

  1. Maximize those deductions: Remember all those deductible expenses we talked about earlier? Don’t miss out on a single one. Keep meticulous records and claim every deduction you’re entitled to.
  2. Depreciate like a pro: Depreciation can seriously reduce your taxable income over time. Make sure you’re taking full advantage of this valuable deduction.
  3. Consider a tax-deferred account: If you’re saving for retirement, consider stashing some of your rental income in a tax-deferred account, like a traditional IRA or 401(k). It’ll help you lower your taxable income now and enjoy tax-free growth for the future.
  4. Think about forming an LLC: Creating a Limited Liability Company (LLC) for your rental property can offer some tax advantages and liability protection.
  5. Consult with a tax professional: A tax professional (like a CPA or Enrolled Agent) will help you navigate those complex rules, maximize your deductions, and minimize your tax liability.

Take Control of Your Rental Income Tax Obligations

Between finding tenants, handling maintenance, and keeping up with shifting regulations, who has time for taxes?

That’s where property management comes in. A good property manager (like us) will take care of those day-to-day tasks, freeing up your time and mental energy to focus on the fun stuff… yup, taxes.

The best part? Our services are totally tax deductible, so you can enjoy hassle-free property management and reduce that tax bill at the end of the financial year.

So, if you’re ready to take control of your rental property and experience the joys of stress-free ownership, jump over to our property management service page.