10 Most Common Lease Violations and How To Handle Them

Late rent? Unauthorized pets and extra occupants? Noise complaints?

These all-too-common landlord headaches burn time, drain cash, and present legal risks if you’re not careful.

To avoid that, here are the most common lease violations and how to handle them:

Hold Up! You Need to Know What Rental Notices Are

Rental notices are legal documents landlords send to tenants for various reasons, such as notifying them of late rent payments, lease violations, or the end of a lease term. They come in three forms:

  • Pay or Quit is for late or missed rent. The tenant must pay the full past-due amount by the deadline or move out.
  • Cure or Quit is used for fixable breaches. The tenant must fix the issue by the deadline or move out. Typical issues include unauthorized pets, extra occupants, noise violations, smoking where banned, or other nuisances.
  • Unconditional Quit is for severe or repeated violations. The tenant must move out by the deadline. No chance to fix the issue. Used only where state law allows.

Understand that each state sets the required wording and how you must deliver it, so keep that in mind before shooting one out. Also note, allowable notices by city and state may vary by regulation.

The 10 Most Common Violations (What to Do, Step by Step)

1. Late or Missed Rent

Start with the numbers. Pull your rent ledger, confirm the amount due, and check whether your lease or state law gives a grace period before late fees apply. Many states set rules on grace periods and late fees, so don’t charge or notice in a way that violates them.

If rent isn’t paid, serve a pay-or-quit notice required by your state. The notice should state the amount owed, the cure procedure, and the deadline. States set the wording and the number of days; use a current state chart and follow your state’s service rules. Keep copies of the notice and your proof of delivery.

Just be careful. If your tenant is late on rent, do not change locks, shut off utilities, or remove belongings. Illegal lockouts can trigger penalties and derail your case. If the deadline passes without payment, file through the court process required in your state.

If your policy allows, you can offer one documented payment plan (in writing, with dates and amounts). If the tenant cures within the notice window, close the issue. If not, proceed per your state’s timeline.

2. Unauthorized Occupants or Long-Term “Guests”

Confirm facts first. Note dates and times you or a witness have seen the person, save messages, and, if appropriate, get brief written statements from neighbors. Check your guest policy in the lease and compare it to what you’re seeing. Many leases require approval when a guest stays beyond roughly 10–14 days, so you have a clear line to point to.

Write to your tenant with two options and a deadline: (1) the person applies, is screened, and is added to the lease if approved; or (2) the person leaves. Keep everything in writing and save copies.

If the situation continues, serve the state-required cure-or-quit notice: a written demand to fix the breach by a set date or move out. Follow your state’s wording, timeline, and service rules.

If there is no cure by the deadline, proceed with your state’s formal process. Apply the same steps to everyone to avoid fair-housing issues, and document each action so your file is complete if you need to escalate.

Learn more: why landlords struggle with DIY tenant placement

3. Unauthorized Pets (Know the Assistance-Animal Rules)

Start by confirming the lease’s pet clause and what you can prove: photos, messages, neighbor reports, and staff logs. If it is a regular pet in a no-pet home, use a “cure or quit” path, if allowed: give written notice to remove the animal, or sign a pet addendum and pay any allowed pet fees within the set timeline.

If the occupant says the animal is an assistance animal, switch to the fair-housing process. Under HUD’s guidance, assistance animals are not pets, and housing providers may not charge pet rent, pet deposits, or pet fees for them.

You may ask for reasonable documentation from a health-care professional when the disability or need is not obvious, but “certificate” websites by themselves do not qualify as reliable proof.

4. Noise, Nuisance, or Disturbances

Start with facts. Keep a dated incident log, save messages, and request brief written statements from neighbors when you can. Tie the behavior to your lease’s “quiet enjoyment” or nuisance clause so it is clear which rule was broken. Standard leases give tenants the right to live in peace without unreasonable interference. Excess noise can breach that right.

Use a simple two-step approach. First, send a written warning that lists the dates, times, and what must change. If the problem continues, serve a cure-or-quit notice that gives a deadline to fix the behavior or move out, following your state’s wording and timeline.

Stay within the law while you investigate. Provide proper entry notice for non-emergency inspections, which typically require about 24 to 48 hours’ advance notice.

Document the follow-through. If the tenant cures by the deadline, close the issue. If not, escalate through your state’s process.

5. Smoking Where It’s Prohibited (Including Vaping)

Start with your signed smoke-free lease or addendum and the evidence: note dates, take photos of residue or burns, and record complaints about odor or smoke drift. In multi-unit housing, smoke can move between units through vents and gaps, which is why public health agencies support building-wide smoke-free rules.

If the rule was violated, send a written warning, then a cure or quit notice if the behavior continues, following your state’s wording and timeline. Courts generally allow landlords to ban smoking in units and common areas when the lease says so.

Spell out what “cure” means: stop smoking and vaping anywhere the lease prohibits it, and agree to any reasonable remediation (odor removal, filter changes). If your policy covers e-cigarettes, reference that language explicitly; many model policies recommend including vaping.

6. Property Damage Beyond Normal Wear and Tear

Take clear photos and videos with dates, note rooms and items, and save messages. Compare what you see to normal wear and tear (expected aging, such as faded paint or lightly worn carpet) versus damage (stains, rips, holes, broken fixtures). Only damage is billable.

If the problem persists, send a written demand to cure the issue and prevent further loss. For repairs you arrange, bill per your lease and keep receipts or estimates. At move-out, send an itemized deduction letter within your state’s deadline and return any balance of the deposit. Most states require a written, itemized list and set strict return windows.

Protect yourself with a move-in inspection, condition report with photos to show what changed during the length of tenancy. This makes it much easier to prove the distinction between wear and tear and damage.

7. Illegal Activity on the Premises

Start with safety. If there is an immediate threat, call the police. Then document what you can without risking anyone’s safety: dates, photos, videos, neighbor statements, and any police incident number.

Next, check your lease and your state’s rules. Some states allow landlords to end a tenancy more quickly for serious illegal activity by serving an unconditional quit notice, which tells the tenant to leave with no chance to fix the breach. This option is limited and very state-specific, so confirm before serving.

For federally assisted housing, HUD expects more than an arrest alone to justify termination. Keep a clear paper trail that shows what happened and why you acted.

Do not use self-help. No lockouts, no shutting off utilities. Evictions must go through the legal process in your state or city, and courts can penalize illegal evictions.

8. Refusing Lawful Landlord Entry

Give proper written notice that states the date, time, and reason for entry, and deliver it the way your state requires. Most states expect advance notice for non-emergencies, commonly 24 to 48 hours. Valid reasons usually include repairs, inspections, or showings; emergencies are an exception.

If the tenant refuses entry after proper notice, reply in writing, offer one new appointment, and document the refusal. If refusal continues, serve a cure-or-quit notice when permitted in your state, or ask the court for an order permitting access.

Learn more: how to manage properties as a first-time landlord

9. Unauthorized Subletting or Short-Term Rentals (e.g., Airbnb)

Confirm the rule first. Most leases ban subletting or short-term rentals without written permission. If your lease says that, you generally have grounds to enforce it when a tenant lists the unit on a platform.

As usual, save screenshots of the online listing, booking calendar, guest reviews, and any messages that show paid stays. Keep a log of dates, noise or traffic complaints, and any building or HOA notices.

Send a clear, written demand. Reference the lease clause, require the listing to be removed immediately, and tell the tenant to stop hosting. If your policy allows approval in some cases, require the person to apply and be screened with a signed sublet or addendum before any stay. Use a “cure or quit” notice if your state allows it and give the legally required cure window.

Escalate if ignored or repeated. If the tenant keeps hosting after notice, speak with counsel about filing for enforcement or termination. Some states allow faster termination or, in limited cases, an unconditional quit for serious violations.

10. Unauthorized Alterations or Locks

Start by confirming what changed and when. Take dated photos, note where the work was done, and save messages. Look at your lease’s alterations and lock clauses. Most leases require written approval before drilling, installing fixtures, repainting beyond touch-ups, or changing locks, and they require that the owner have working keys.

If the change is fixable, send a written “cure” notice that specifies exactly what the tenant must restore and by when, and require delivery of any missing keys. Do not change the locks yourself or block access.

If the tenant does not cure, hire the work, keep invoices, and charge per the lease. At move-out, you may deduct for damage or for restoring unauthorized changes, but not for ordinary wear and tear; provide an itemized statement within your state’s deadline.

Conclusion and Next Steps

There’s a lot involved here which really, who’s got time for? That’s where we can help!

We run flat-fee, full-service management with 24/7 owner and tenant support, maintenance coordination, and financial reporting (on-demand P&L, rent rolls, year-end forms).

And when it’s time to renew a lease or fill your vacancy, our tenant placement service includes professional photography, on-demand showings, instant screening and application processing, automated lease generation, and so much more. So if you need a helping hand, head over to our homepage, and let’s get you signed up.

Landlord Guide to Tenant’s Rights

Renting a property? Heads up: you’re operating inside tenant rights and renter protections.

Make a mistake here, and you’d better get ready for complaints, disputes, and even possible legal action.

We’re here to make sure that won’t happen. Here’s a no frills guide to US tenants’ rights:

Fair Housing Act Anti-Discrimination Requirements

Let’s start with the basics: At the federal level, the Fair Housing Act bans discrimination in housing based on protected classes: race, color, religion, sex, national origin, familial status, and disability.

In practice, that means no different terms, steering, harassing conduct, or ads that exclude a protected group. Most housing is covered, with only narrow exemptions.

Reasonable Accommodations and Assistance Animals

A “reasonable accommodation” is a change to a rule or service so a resident with a disability can fully use the housing. Examples include assigned parking, permission to pay rent on a specific day, or allowing an assistance animal where pets are otherwise restricted.

Assistance animals are not pets, so by law, you aren’t allowed to charge pet rent or pet deposits for them. When the disability or need is not obvious, you can request reliable documentation.

Learn more: how to sell a home with a tenant

Tenant Screening and Applications

Set written, objective criteria first, and apply them consistently to every applicant. Keep it to income, verifiable employment, rental history, credit, and material conduct. Avoid criteria that screen out protected classes or rely on arrest only records. HUD urges case by case reviews for criminal history, considering the nature of the offense, its age, and relevance to safety or property risks. Document your reasoning.

If information in a credit or tenant screening report drives a denial or worse terms, send an “adverse action” notice. State the consumer reporting agency’s name, address, and phone. Say the agency did not make the decision and cannot explain why you made it.

Then, tell the applicant they have a right to a free copy of the report within 60 days and can dispute inaccuracies. If you used a credit score, include the score and key factors. Put the notice in writing and keep a copy in your screening file.

Applicants have dispute and accuracy rights. If they ask, provide the report you relied on and point them to the screening company’s dispute process. Keep all screening records, messages, and timestamped notes together. That consistency supports fair outcomes and protects you if your decision is challenged.

Communication and Documentation (How to Avoid Rights Violations)

Keep communications between yourself and the prospective tenant or current tenant in writing. Centralize email, texts, and portal messages in a single message log and keep timestamped records for each issue.

When you inspect or receive a complaint, take clear photos or short videos, save invoices and receipts, and note the dates, times, and who was present. Tie every action to a specific lease clause and the state rule that applies.

When notice is required, send a written notice that uses your state’s wording, includes the deadline, and explains the next step if the issue is not fixed. Deliver it as your state allows, and keep a copy and proof of service in the file. After any phone call or onsite conversation, send a short written summary so your record matches what was discussed.

Apply the rules the same way for everyone and write down what you did. If a resident requests a disability related accommodation, document the request, your prompt response, and your decision.

Learn more: tenants’ rights during home sale

Security Deposits (Limits, Use, and Return)

Security deposits are set by state law, so start by checking your state’s deposit limits, handling rules, and return deadlines. Collect only what your statute allows and store the money the way your state requires. In some places, you must pay interest on held deposits, often annually or at move out.

Remember, only use deposits for what the law permits: unpaid rent, late fees allowed by your lease, and itemized deductions for damage beyond normal wear and tear or for necessary cleaning to restore the unit.

Do not charge for ordinary wear from lawful use. Keep this clean and provable with a move in checklist, date stamped photos, and receipts or written estimates for any work.

When the tenancy ends, return the deposit by the deadline with a clear, itemized statement that lists each deduction, the amount, and the reason. Include copies of invoices or good faith estimates if final bills are pending, then follow up with the actuals. Mail to the tenant’s last known address and keep a copy of everything in your records.

If your state requires interest, calculate it accurately and include it with the refund. If you discover new charges after you send the accounting, follow your state’s process for supplemental notices.

When in doubt, check a current state chart for limits, allowable deductions, return deadlines, and whether interest applies before you act.

Habitability and Repairs (What “Livable” Means)

In most states, every residential lease includes an implied “warranty of habitability.” That means the home must be safe and sanitary, meet basic building and health codes, and provide essential services such as heat, hot and cold water, working plumbing, reasonable weatherproofing, and secure doors and windows.

Landlords must correct serious issues that threaten health or safety, and mold or moisture problems tied to leaks or defects usually fall under that duty.

Repairs should be timely. A good rule is to treat loss of essentials as urgent and to log every step: the tenant’s request, your acknowledgement, vendor dispatch, photos, invoices, and completion date. State rules also control access, notice, and maintenance responsibilities, so align your workflow with those requirements and keep written records for each repair.

Tenants in many states have specific remedies if major problems are not fixed after proper notice. Common examples include repair and deduct and limited rent withholding, but the availability, caps, and waiting periods are state specific.

Learn more: California tenant rights for required repairs

Privacy and Entry (When You Can Enter the Unit)

Tenants have the right to privacy. You can enter only for valid reasons like repairs, inspections, or showings, and you must follow your state’s notice and timing rules. Many states treat 24 hours’ written notice as reasonable for non emergencies, but the exact window and service method come from state law or the lease.

Emergencies allow immediate entry, although for any other reason, keep entries to reasonable hours and state the date, approximate time, and purpose in the notice.

California is a good example of typical rules. The statute requires “reasonable” written notice that includes the date, approximate time, and purpose, sets a presumption that 24 hours is reasonable, limits entry to normal business hours, and bars using access rights to harass.

It also lists permitted reasons, such as repairs and showings, and allows immediate entry in emergencies.

Safety and Required Disclosures

If your rental was built before 1978, federal law says you must disclose any known lead based paint or hazards before a tenant signs, hand over the EPA pamphlet “Protect Your Family From Lead in Your Home,” provide any available lead records, and include a Lead Warning Statement in the lease.

Keep a signed copy of the disclosure with the lease for at least three years. Some homes are exempt, like zero bedroom units, short term leases of 100 days or less, housing for seniors or people with disabilities where no child under six will live, and dwellings certified lead free.

Renters do not get a federally mandated 10 day inspection window; that right applies to buyers, though landlords still must disclose and provide the pamphlet to renters.

Local safety items sit on top of that.

You see, most jurisdictions require working smoke alarms, and many require carbon monoxide alarms in specific locations, but the exact rules and placement vary by state and city. Use your state’s landlord/tenant code or fire authority guidance as your source of truth, and follow nationally recognized alarm guidance when local rules point to it. 

Protection From Retaliation

Retaliation is any action that punishes a tenant for exercising their rights, such as reporting code violations or requesting repairs. Many states ban “retaliatory eviction” and related actions, such as sudden rent increases or service reductions, after a protected complaint. Use this idea as a guardrail when you enforce the lease.

Common examples of retaliation include serving a notice to quit, refusing to renew, raising rent, or cutting services because a tenant complained to a government agency, requested repairs, or joined a tenant group.

Several states even presume retaliation for a period after a complaint is filed.

For example, California bars rent hikes, service cuts, or eviction for six months after a tenant exercises repair rights, absent legitimate cause. Texas similarly prohibits retaliation for six months after a good faith complaint. New York protects tenants from eviction or lease refusal for making a good faith complaint.

There is also a federal overlay. The Fair Housing Act makes it unlawful to coerce, intimidate, threaten, or interfere with anyone for exercising fair housing rights, which covers retaliation tied to protected classes and fair housing activity.

Keep this in mind when handling assistance animal requests, screening outcomes, or complaints alleging discrimination.

Lawful Evictions and Due Process (No “Self Help”)

Eviction is a court process. You cannot change locks, shut off utilities, remove doors, or force a tenant out without a court order. Those “self help” tactics are illegal in many states and can trigger penalties, damages, and even criminal charges.

The lawful path, in most states:

  1. Serve the proper written notice. Use the notice your state requires for the issue at hand, then wait the required days. A notice to quit ends the tenancy by a deadline; a cure or quit tells the tenant to fix a specific breach or move; some states allow unconditional quit for severe or repeated violations.
  2. File the case with the court after the notice period expires. Courts dismiss cases if the notices were incorrect or served incorrectly.
  3. Properly serve the court papers as your state requires.
  4. Get a court judgment for possession after a hearing.
  5. Enforcement is by sheriff, marshal, or constable only. The officer executes the writ; landlords do not perform the set out themselves.

Check your state’s rules before acting. Notice types, grace periods, service methods, and filing steps vary by state. Use a current state by state chart to confirm your timelines and forms.

Conclusion and Next Steps

Alright, let’s wrap this up! Tenant rights can be a bit of a minefield. The best approach is to learn the federal baselines, then apply them locally to your state and city rules.

If it all seems a bit much, and you’d rather not juggle the paperwork, a property manager like Ziprent (that’s us!) can take it off your plate.

We can document issues, serve the correct notices, coordinate repairs, and help you stay compliant while you focus on the property, not the process.Head over to our homepage to get started.

What is a Good Rate of Return on a Rental Property?

You took on the risk and invested for a reason: a return.

But how much should you expect back?

Here’s what’s considered a good rate of return on a rental property:

The Short Answer (and Why it “Depends)

A “good” return on a rental property exceeds your cost of capital (your hurdle rate reflecting loan costs, the return you require on your cash, and a risk/effort premium). It should outperform local comps on the same metric, whether that’s cap rate, rental yield, or cash-on-cash.

Because returns vary by location, property type, and expected vacancy, aim to be above your local average after adjusting for those factors.

Okay, The Long Answer

Building on our short answer, here’s the long and (fair warning) more number-heavy answer:

Across U.S. counties, the average gross rental yield for three-bedroom properties is approximately 7.45% for 2025, with top-yield counties achieving yields of roughly 10% to 18%.

Institutional benchmarks add more insight. Core multifamily going-in cap rates (day-one net operating income (NOI) divided by purchase price) are around 4.73% in Q3 2025.

On the equity side, many investors view 6% to 10% cash-on-cash return as an attractive range for residential deals, adjusted for risk and effort.

How to Calculate Your Return (Step-By-Step)

Okay, so how exactly do you calculate your return? Grab your notepad, here’s how:

1. Start With Your Income

Begin with the monthly rent you do or will earn from the property, multiply by 12 to get gross rent. Subtract a vacancy allowance and any expected credit loss to get the effective gross income. Add other income such as pet fees, parking, or laundry.

Example: $2,500 per month × 12 = $30,000 gross rent. With a 5% vacancy allowance, the effective gross income is $28,500. Assume no other income for simplicity.

Learn more: What is a rental ledger?

2. Now, the Expenses

List annual operating expenses you will pay: property taxes, insurance, repairs and maintenance, utilities that are owner-paid, management fees, HOA dues, and a small reserve for capital items such as roof, HVAC, or appliances. You can itemize or apply a conservative expense ratio if you have a limited history.

Example: Using a 35% expense ratio on $28,500 gives $9,975 in operating expenses.

3. Get NOI, Then Capitalization Rate

NOI, or net operating income, equals effective gross income minus operating expenses. Cap rate equals NOI divided by purchase price or current market value.

Example: $28,500 − $9,975 = NOI $18,525. If the purchase price is $240,000, the cap rate ≈ 7.7%.

4. Layer in Financing to get Cash-on-Cash Return

Subtract annual debt service from NOI to get pre-tax cash flow. Divide that by your total cash invested to get the cash-on-cash return. Total cash invested usually includes the down payment, closing costs, and initial repairs.

Example: 20% down on $240,000 is $48,000. Loan is $192,000 at, let’s say, 6.5% for 30 years, which is about $1,213.57 per month, $14,562.85 per year. Pre-tax cash flow ≈ $18,525 − $14,562.85 = $3,962.

That means your cash-on-cash return ≈ $3,962 ÷ $48,000 = ~8.3%.

Confused? Here’s how to calculate your rental rate in more detail.

Your Rate of Return Against the Local Market

If we go back and look at the average gross rental yield across the US, 8.3% is above the average of 7.45%, so our example delivers an above-average rate of return.

But just remember, despite averages, your local comparables (properties similar to yours) matter most. If a neighbor’s rate of return is, say, 12% and yours is only 8.3%, you’ll need to ask yourself why that is.

Let’s look at this in more detail:

Compare to Local Yields and Cap Rates

Select three to five recent comparable properties that are similar in terms of property type, number of bedrooms and bathrooms, condition, and location. For each, estimate the vacancy rate and typical expenses, then calculate a quick net yield or capitalization rate.

Your deal looks “good” when it lands above that local band on the same measure without leaning on rosy assumptions. If the property is unusual, widen the radius a little and normalize for size and condition.

Keep It Micro-Local

Do not average an entire city. Anchor your comparables inside the same school catchment, on the same side of any major arterial, and with similar walkability and transit access. A unit one block deeper into a top-rated school zone, closer to a rail stop, or shielded from freeway noise can justify stronger rent and faster leasing than one located just a few streets away.

If you cannot find three to five true peers, widen the radius a little, then note each difference in a short line item, such as “outside school zone” or “faces arterial”, and temper your effective rent or expected vacancy accordingly.

Vacancy and Seasonality Check

Sanity-check your vacancy before you celebrate a “good” result. If your pro forma uses a tighter vacancy rate than the comparables, back it up with evidence such as recent days-on-market, the time of year you will list, or a clear presentation edge like better photos and in-unit laundry.

If you cannot justify the difference, lift your vacancy assumption to the comparable average and recompute yield, cap rate, and cash-on-cash.

Seasonality matters as well. Listings that come on the rental market during peak leasing months often turn over faster than winter listings in the same block. If a small increase knocks your metric back into the local middle of the pack, your return is not “good” yet.

Expenses Investors Underestimate (And Shouldn’t)

Unseen expenses hurt your returns. Keep an eye out for these commonly unaccounted-for costs:

Turnover Costs and Vacancy

Between tenants, getting the place ready usually means a deep clean, touching up or repainting walls, fixing small items, tidying or replacing worn carpet or vinyl plank flooring, and checking locks and door hardware. If you use an agent or manager, include any leasing or placement fees.

Empty days also cost money: estimate the cost per day by dividing the monthly rent by 30, then multiplying by the number of extra days the home sits empty (for example, at $2,400 per month, each empty day is about $80, so a 6-day delay costs roughly $480).

Keep the work list short enough to finish in a few days to about a week, and if it will take longer, add the extra empty day cost to your return calculation before you approve the work.

Property Taxes and Insurance Drift

Buying can trigger a property tax reassessment, and your insurance premium can change after a claim, as the roof ages, or if regional risk shifts (storms, fires).

What to do:

  1. Check tax history. Look up the parcel on the assessor’s site. See how taxes changed after prior sales on this property and nearby. Estimate what your taxes would be at your purchase price, not the seller’s older assessed value.
  2. Get specific insurance quotes. Provide roof age, construction type, square footage, and coverage needs (replacement cost, liability, wind/hail, flood if required). Ask for an estimate of the next renewal increase, too.
    Budget a “drift” buffer. Add a small annual line item for increases so a mid-year escrow adjustment does not wreck cash flow.

Simple example:

  • Current taxes: $3,000. Model $3,600 in Year 1 after reassessment, then +3–5% per year.
    Current premium: $1,800. Model $2,000–$2,200 at renewal if the roof is older or you are in a higher-risk area.

Revisit both lines every renewal and update your pro forma so your return stays realistic.

Not sure what your property tax rate is? Ranked low to high, here’s the property state rate for each US state.

Depreciation, Taxes, and Your After-Tax Return

Residential structures are typically depreciated over 27.5 years; land is not depreciable. Depreciation can lift your after-tax cash yield today because it reduces taxable income reported on Schedule E.

At sale, some or all of that benefit may be recaptured, and you may also face capital gains on appreciation. Investors sometimes use a 1031 exchange to defer recognition when swapping into another property, so be aware of this.

What Moves Returns Most (Levers You Control)

Three levers move almost every rental’s return. First, price and presentation raise what the market will pay. Second, vacancy control shortens the time between leases, so more of the year is earning rent. Third, expense discipline keeps operating costs from eating cash flow.

Think in days and dollars. One extra vacant week can erase a meaningful slice of annual rent, so a small, realistic price adjustment that fills the unit faster often beats holding out.

Let’s explore this more:

Pricing and Marketing Reduce Vacancy

Price to the market you have, not the one you wish you had. Use clean, bright photos and a tight feature list that leads with must-haves like in-unit laundry or parking. Publish at a realistic asking rent based on fresh comparables, then review inquiries and showing volume within the first 72 hours.

If interest is lackluster, adjust early instead of drifting vacant. Offer flexible viewing windows or self-tours so prospects can see the place quickly. Keep screening criteria consistent and start renewal conversations 60 to 90 days before expiry with fair increases and a small tune-up offer, which is cheaper than a turn and a gap. Track four simple ratios, each listing cycle to keep yourself honest: days on market, inquiry-to-showing, showing-to-application, and application-to-lease.

Renovations that Lift Rent Without Overcapitalizing

Refresh before you reinvent. Focus on updates that renters pay for and that survive turnovers: neutral paint, resilient flooring in high-wear areas, a kitchen and bath refresh, bright task lighting, smart access, and storage adds.

Run a quick payback check for each item and aim for a vacancy-neutral scope that fits a standard turn window. Pre-order materials, batch trades, and schedule the final clean and photos before you start, so the unit goes live the moment work wraps. If the math looks thin or the work would extend vacancy, scale the scope or defer it to the next natural turnover.

Expense Discipline

Protect NOI with boring, repeatable habits. Set a preventative maintenance calendar that includes filter changes, recaulking wet areas, gutter cleans, and an annual HVAC tune-up to prevent bigger failures. Standardize paints, flooring, and hardware across units so touch-ups and repairs are faster and cheaper.

For larger jobs, collect at least two comparable vendor bids and document the scope so you are not paying for extras you did not approve. Trim utility spend with whole-home LED lamps and simple comfort upgrades, and consider a smart thermostat where the system supports it. Review insurance annually, shop coverage if premiums jump, and keep a small capital reserve so inevitable replacements do not crush cash flow mid-year.

Your Rate of Return is Looking Great, Now What?

The easiest way to protect a “good” return is to shorten vacancy, present the unit like a true professional, and keep operating costs predictable…

And that’s precisely what Ziprent’s flat-fee services are built for.

Our tenant placement includes next-day listing with professional photography, 3D tours, on-demand showings, instant screening, and automated lease generation, so more prospects see your unit and good tenants sign sooner.

While our property management offers 24/7 support covering rent coordination, accounting, maintenance requests, and coordination, plus inspections and renewals.

Sounds great, right? Simply head over to our homepage, and let’s get you signed up.

10 Best Renovations for Your Rental Property

Could your rental property do with an ol’ fashioned facelift?

We have just what you need.

Here’s our top 10 list of renovations that raise rent, speed leasing, and reduce maintenance:

10 High-Impact Rental Renovations (Ranked)

1. Fresh Interior Paint (Neutral Palette)

From the windows to the walls… specifically paint.

Eggshell or satin is best for rentals. They balance cleanability with flaw-hiding, while semi-gloss on trims and doors stands up to frequent cleaning and frames the walls crisply.

It’s a good idea to keep the palette neutral so the unit photographs brighter and appeal to more prospects. A fresh, neutral wall color that creates a calm backdrop for buyers and for listing photos works well.

But before you roll the fresh coat, do the prep that saves you headaches later.

Patch and sand nicks, caulk trim gaps for sharper paint lines, then stick with one wall color and one trim color across the unit.

Good prep lets you touch up between tenancies instead of repainting entire rooms, improves listing photos, and makes the entire job look professionally done. Nobody enjoys living in a DIY disaster.

2. Replace Carpet with LVP/Hybrid in Living Areas

Onto the next high-wear area, the floors.

A great material for rentals is vinyl plank, particularly in high-traffic, spill-prone zones such as living, dining, halls, and kitchens. Why? This material keeps carpet optional in bedrooms for warmth and sound.

Vinyl planking also handles scratches, dents, stains, and water exposure better than most budget floors, so it stands up to daily wear and pet mishaps while keeping maintenance low.

But before you lay a single plank, plan the underlayment to match the subfloor and building type.

Over wood subfloors in apartments or other upstairs rooms, use a sound-reducing underlayment to cut footstep and airborne noise. We’d recommend you follow the luxury vinyl plank manufacturer’s instructions for the exact underlayment type and subfloor panels to use.

Over concrete slabs or basements, control moisture first. Resilient flooring needs a compliant moisture condition or a specified vapor barrier system. Otherwise, you risk cupping, seam issues, or adhesive failure.

Done this way, your rental’s floors will look good in listing photos, shrug off everyday abuse, and keep your maintenance tickets lower than tired carpet that shows every stain after just a single tenancy.

Read more: 6 renovations to reduce maintenance costs

3. Kitchen Refresh: Benchtops, Faucets, Lighting

Onto the “heart of the home,” the kitchen.

For this room, think “refresh, not gut.” Why? In rentals, a refurbed counter paired with new cabinet and drawer handles, a quality faucet, and bright task lighting is usually sufficient. That’s because the kitchen is a high-wear area, and a complete remodel can easily rack up tens of thousands of dollars.

For benchtops, pick mid-range materials that hide wear and clean easily. Solid-surface counters, such as quartz, can be resurfaced to remove scratches. Modern high-pressure laminates offer strong visuals at a low cost, but with the trade-offs of visible seams and lower heat tolerance.

Upgrade fixtures with a single-handle pull-down faucet that ideally features ceramic disc valves and the WaterSense label. WaterSense certification means the product meets EPA performance criteria while using at least 20 percent less water than the federal baseline.

Then, finish by adding lighting that actually illuminates the work surface. Nobody likes a dim kitchen. LED under-cabinet strips reduce shadows, improve photos, and save energy compared with legacy xenon or halogen bars.

The goal is a kitchen that photographs bright and “new enough,” lifts perceived rental value, and keeps maintenance simple.

Read more: ways to increase the value of your rental property

4. Bathroom Refresh: Vanity, Mirror, Lighting, Low-Flow Fixtures

The bathroom’s up next.

Keep the focus on clean, bright, and easy-to-maintain. Start by fixing leaks, re-caulking wet joints, and re-grouting where necessary, so moisture cannot seep behind the tile. Moisture control prevents mold, protects finishes, and reduces the need for repairs, saving you money.

You can also swap in a simple vanity with functional storage and an integrated top that wipes clean. Pair it with a large mirror and bright, even LED lighting so the room photographs well and feels “new” at a glance. And add or upgrade a quiet, appropriately sized exhaust fan so steam clears after showers.

Finish with durable, rental-proof touches. Use 100 percent silicone in wet areas, set a recurring bead-inspection on turnovers, and standardize on ceramic-disc cartridges for faucets to reduce drip calls. Keep the palette light and neutral so the space reads larger in listing photos.

The end result should be a bathroom that looks crisp, resists daily wear, and lowers the odds of mid-lease repairs.

5. Whole-Home LED Lighting Plan (Interior and Exterior)

Onto the electrics, specifically lighting.

Here, aim for a warm baseline indoors, task-bright where you work, and responsive lighting at entries. Use warm “living” light in lounges and bedrooms (around 2700–3000 K) so faces and finishes look inviting.

Then, step up to brighter, neutral task lights in kitchens and baths, and put them exactly where people work, such as under-cabinet strips that wash the benchtop evenly.

Pick LED products first for efficiency and longevity. LEDs use about 75 percent less energy and last far longer than incandescent bulbs and halogens. Choose by lumens, not watts, and look for a CRI of at least 80 so colors render naturally. And if you install dimmers, make sure the lamps are dimmable and compatible.

Outside, make entries feel safe and photo-ready. Use motion-sensing or timer-controlled exterior LEDs at doors, paths, and parking so light is there when someone approaches and off when they leave.

Good lighting makes for good listing photos, and that’s never a bad thing.

6. Energy-Smart Comfort: Weather-Sealing and Insulation

Comfort sells, and the best way to increase the comfort of a home is to keep the elements out.

Start with the most cost-effective solutions that increase comfort and reduce HVAC runtime. Seal air leaks with caulk and weatherstripping as a cost-effective first step, often with a payback of about a year, because tighter homes lose less conditioned air and feel less drafty.

If the home uses forced air, do not ignore the ducts. In typical houses, 20 to 30 percent of the air moving through the duct system can leak out, wasting energy and making it hard to balance rooms. Sealing and insulating ducts improves efficiency and comfort, can lower bills, and, in some cases, allow smaller, less costly equipment at replacement time.

Where the HVAC system is compatible, install a certified smart thermostat. Why? ENERGY STAR reports average savings of about 8 percent on heating and cooling costs and roughly 50 dollars per year in the average home with smart thermostats installed.

7. Smart Access: Keypad/Smart Locks and Quality Door Hardware

And security, what’s the best move here?

Smart locks solve two pain points in rentals: rekeys and coordination. With a keypad lock, you issue a unique PIN for each prospect, vendor, and tenant, then delete it at move-out. Most smart locks allow you to create and remove PINs or electronic keys from your phone, which eliminates the need for many paid rekeys and reduces key-copy risk.

But why does it help leasing? Self-guided tours are now routine across large operators. We offer them. We find they significantly speed up showings and response times. A keypad at the door makes those tours simple to run and audit.

Just be sure to choose locks that meet a recognized performance grade. ANSI/BHMA grading sets cycle, strength, and security tests. Grade 1 is the highest, and Grade 2 is a solid standard for rentals. And select models that still feature a keyed override for emergencies and that support per-user PINs, auto-lock, and event logs.

8. Storage Adds: Closet Systems, Pantry Shelving, Bike Hooks

Large renter studies consistently show “more/better storage” ranks near the top of what people want, with walk-in closets and tidy, usable space repeatedly cited by operators and surveys. That tracks with listing performance: clean, organized rooms photograph better and help prospects imagine living there.

When it comes to closets, convert single-hang bays to a simple double-hang plus shelf layout and use adjustable wall standards so you can re-position rods and shelves between tenancies.

For pantries and linen cupboards, add adjustable shelving so tall items and bins actually fit. These low-cost changes expand usable volume, reduce clutter in photos, and avoid the cost and inflexibility of custom builds.

Do the same at entry points and nooks: a short run of hooks, a shoe rack, and one extra shelf often cleans up visual mess. If residents are the cycle type, secure bike storage is definitely worth mentioning.

And why not add shelves and rods you can move? Keep finishes simple and easy to clean, show the before/after capacity in photos, and skip fancy carpentry that eats budget without adding much day-to-day value.

Read more: what great tenants look for in a potential home

9. Curb Appeal Tune-Up: Landscaping and Entry Updates

Curb appeal sells the click, the showing, and the rent.

Start with the fastest wins. Prune shrubs below sill height, edge beds and walks, pull weeds, and spread a clean, even layer of mulch so the planting looks neat and tidy in photos. If the façade looks tired, wash it. Then, consider giving the front door and trim a fresh coat of exterior paint in a neutral, photo-friendly sheen.

These small resets reliably lift perceived quality in listing photos and on map views, which is exactly where most renters first meet the property.

Just don’t sleep on the entry. Replace a dull or corroded porch light with a bright LED fixture and, where appropriate, use a motion sensor so the light comes on when someone approaches and turns off after.

10. Laundry: Add In-Unit Where Feasible / Refresh Shared Laundry

And last, but certainly not least, let’s give the laundry area a good spruce up.

If you can reasonably add a compact washer-dryer inside the unit, do it. National renter surveys repeatedly place in-unit laundry at or near the top of must-have features, and industry summaries of the NMHC data show very high preference levels, which support a modest rent premium and faster leasing.

If the in-unit is not practical, upgrade the shared laundry. Make it clean, bright, and easy to pay. Modern cashless systems let residents use cards or apps, removing coin hassles and cutting vandalism risk around coin boxes.

Renos Done… What’s Next?

After you choose the right upgrades and the hard work’s done, the ROI depends on execution. You’ll need fast listing, strong photos, clean showings, solid screening, and a maintenance plan that protects your new finishes.

That is exactly where we, Ziprent, fit.

Our team keeps leasing velocity high with professional photos, distribution across major sites, on-demand tours, and instant screening so your renovated unit is seen, shown, and signed quickly.

If you have just finished or are planning a renovation, bring us in to handle tenant placement and maintenance coordination. You get the rent lift you aimed for, fewer headaches, and a clean paper trail for the next turnover.

Ziprent is a full-service property management company. For a monthly flat fee per property we’ll handle everything from finding you the best tenants through our tenant screening and background checks to managing the day to day communication, repair and maintenance requests, lease renewals, inspections, and more.

How to Run a Tenant Background Check

Considering renting out your property? Great! 

But before you hand over the keys, there’s something you absolutely cannot skip: tenant background checks.

Below, we show you how.

Why Tenant Background Checks Are Non-Negotiable

But before we do that, let’s quickly glance over why a tenant background check is a good idea:

Background checks are your first line of defense. A thorough tenant background check significantly minimizes risk. You get a clear picture of who you’re allowing to live in your investment, reducing the chances of dealing with unpaid rent, preventing major property damage, and steering clear of that stressful, time-consuming eviction process.

These checks buy you something priceless: peace of mind. Knowing you’ve done your due diligence allows you to lease with confidence, trusting that you’ve selected a responsible individual or individuals who will respect your property and fulfill their lease obligations.

The Steps to Running a Tenant Background Check

No more delay. Let’s walk through the steps of running a tenant background check, from the initial screening to landing on a tenant who fits the bill.

Step 1: Establish Your Clear Screening Criteria

Before you even think about listing your rental property, you’ve got to define your ideal tenant. It might seem like an unnecessary step, but setting an objective, non-discriminatory criterion keeps you compliant with fair housing laws and avoids approving any nightmare tenants, minimizing any potential legal headaches that might arise.

We’ll walk you through it over the next few steps, but just to give you a quick idea, your criteria should cover key areas like:

  • Income-to-Rent Ratio: What’s the minimum income a tenant needs to comfortably afford the rent? (A common rule of thumb is 3x the monthly rent.)
  • Credit Score Thresholds: What’s the lowest credit score you’re comfortable with? This’ll help gauge financial responsibility.
  • Pet Policies: Are Fido and Fluffy allowed? If so, what are the rules and any associated fees?
  • Acceptable Rental History: Will you consider applicants with past evictions or a history of late payments?
  • Criminal Background: What types of criminal background history are acceptable, if any? Remember to keep this relevant to tenancy and comply with applicable tenant screening laws.

Having these standards clearly defined before you lease helps evaluate every applicant fairly and legally, making your entire real estate journey smoother.

Step 2: Pre-Screen Through Initial Communication and Listing

Alright, next step: It’s time to start finding some potential tenants. To do this, let’s set up an early filtering process, making sure you’re attracting the right crowd from the get-go and getting them to share the exact information you need. No time-wasters.Start by crafting a crystal-clear rental listing. Beyond the basics of bedrooms and bathrooms, include key details about your established screening criteria (like the Ziprent list below, where they’ve clearly outlined that pets are only allowed on a case-by-case basis with a $500 deposit). Establishing your preferences and non-negotiables from the start will attract the right prospective tenant and deter those who clearly won’t qualify, saving everyone time.

Next up, the rental application itself. Ensure your application is detailed, asking for personal details, full employment history, current and previous addresses, and contact information for references. The more information a rental applicant provides upfront, the more thorough your later checks can be.

Step 3: Obtain Written Consent for Checks

Hold your horses before you hit that “run report” button. This next step is a non-negotiable: you must obtain written consent from every single tenant who will be on the lease before you proceed with any kind of background check.

Why? Because it’s a legal requirement, plain and simple. Without explicit written permission, you’re stepping into a legal minefield when accessing sensitive information like credit reports or criminal records.

Your consent form should clearly specify exactly what types of checks you’ll be performing, such as credit checks, criminal background checks, and eviction history reports. Their consent protects both you, the property owner, and the applicant. Get it in writing, every single time.

To help you out here, here’s a tenant background check consent form template. Simply download it as a PDF or DOCX file, and edit it to your liking.

Step 4: Run a Comprehensive Credit Check

Okay, once you’ve got that all-important written consent, it’s time to get to the financial heart of your prospective tenant: their credit history. For obvious reasons, running a thorough credit check is arguably one of the most important steps in the entire screening process.

So, what does a good credit report reveal? You’ll get a snapshot of their financial responsibility, including their credit score, detailed payment history (do they pay on time or are they constantly late?), and any outstanding debts.

A credit check determines their ability to make consistent rent payments reliably each month. A strong tenant credit check indicates a lower risk of bounced checks or unpaid rent, giving you confidence in their financial stability.

Stuck? We’ve got you. Ziprent, that’s us, specializes in the fastest tenant placement in the industry.

Our platform integrates everything from secure, on-demand self-guided showings and instant application processing (including full verification of income, credit, and criminal background checks via our proprietary ZipScore system) to instant lease generation and direct security deposit processing.

Simply head over to our tenant placement services page to get started.

Step 5: Verify Rental and Eviction History

Right, you’ve checked their finances. Now let’s see how they’ve behaved in past living situations. How? By verifying their rental history. Here’s a tip for you: don’t just contact their current landlord. Why? Because sometimes, a current landlord might give a glowing reference just to get a problem tenant off their hands. Sneaky!

Instead, always try to speak with a previous landlord or two as well. It’ll give you a more unbiased view. Do some prep work, and when you call, be ready with a list of pointed questions, like:

  1. Did they pay rent on time, consistently?
  2. Did they give proper notice before moving out?
  3. How did they maintain the property? (Any excessive damage beyond normal wear and tear?)
  4. Were there any significant complaints from neighbors?
  5. And most importantly, ask directly: “Do they have any eviction history?” or “Would you rent to them again?”

Getting the scoop on their past tenancy helps you avoid a future eviction headache.

Step 6: Perform a Criminal Background Check

Let’s talk about the criminal background check. This step protects your property, your other tenants, and your peace of mind. Why? A comprehensive tenant criminal background check typically screens for serious offenses like felonies, certain misdemeanors, and checks against sex offender registries.

However, there’s a balance you need to strike here: you must adhere strictly to fair housing laws. Federal guidance from Housing and Urban Development (HUD) emphasizes that while you can consider certain criminal history, blanket bans or policies that disproportionately affect protected classes (without a direct and substantial business necessity) can lead to discrimination claims.

Meaning you need clear, consistent criteria for what types of criminal background issues are relevant to tenancy safety and property preservation, and apply them uniformly to all applicants. It’s a tricky tightrope, but essential for legal compliance.

For more information, HUD has a whole doc on fair housing standards. Find it here.

Step 7: Confirm Employment and Income

Now that you’ve got a good handle on their financial past, let’s verify their financial present and future. To do this, you’ll need to look into their income verification, ensuring the prospective tenant can consistently afford the rent without breaking a sweat (or your lease agreement).

So, how do you get solid proof they’re bringing in the bucks?

  • Pay Stubs: Request recent pay stubs (usually the last 2-3 months). Look for consistency in pay dates and year-to-date totals. Be wary of generic formatting or perfect, rounded numbers; these can be red flags.
  • Employer Contact: With the tenant’s consent, contact their employer directly. You’ll typically confirm their employment status, job title, start date, and current salary. Many larger companies have HR departments that handle these requests quickly.
  • Tax Returns/W-2s/1099s: For self-employed individuals, freelancers, or those with varied income, W-2s (from previous employers) or 1099s (for contract work) and recent tax returns (last 1-2 years) provide an overview of their annual earnings.
  • Bank Statements: Requesting 2-3 months of bank statements can show consistent income deposits and overall financial management, especially useful for self-employed applicants.
  • Offer Letters/Benefit Statements: If an applicant is starting a new job, an official offer letter can serve as provisional proof. For those receiving benefits (Social Security, disability, etc.), you’ll want to see official statements.

Always remember: don’t just collect the documents, verify them at the source whenever possible. Approaching it like this will significantly reduce your risk of future payment issues.

Step 8: Verify and Cross-Reference All Information

So, you’ve gathered all the pieces of the puzzle: credit scores, criminal reports, rental history, and employment details. But here’s where the truly diligent landlord shines: it’s not enough to just collect the data. You absolutely must verify and cross-reference all information across every single report and reference.

Look for inconsistencies in the tenant screening report. Does the income listed on the application match the pay stubs? Do the dates of the previous tenancies line up with what the previous landlord told you? Are there any gaps in employment or residency that raise a red flag?

Sometimes, a seemingly minor discrepancy can hint at a larger issue. Cross-referencing is what elevates your tenant background checks from a simple collection of data to a robust, informed assessment, giving you the complete, honest picture of your prospective renter.

Step 9: Make an Informed, Compliant Decision

You’ve done the legwork: gathered applications, pulled reports, verified references, and cross-referenced every detail. Now comes the moment of truth: making your final decision. As a landlord, it’s crucial to compile all that gathered information and assess it against the clear, objective screening criteria you established in Step 1.

The key here is objectivity and consistency. Make your decision based solely on the facts presented in your tenant screening process, applying your criteria uniformly to every applicant.

This is where a deep understanding of the Fair Housing Act (find it here) principles becomes paramount.

You must avoid any form of discrimination based on protected characteristics (race, religion, sex, etc.) throughout your decision-making. The ultimate goal? To secure a financially responsible and respectful good tenant who will be a positive addition to your property and community.

Beyond the Check: Ongoing Property Management

You’ve screened, verified, and finally found that perfect, reliable tenant. High five!

But here’s the reality check: tenant screening is just the beginning of a successful landlord journey.

Ongoing maintenance, rent collection, lease renewals, compliance with changing landlord-tenant laws, and the occasional late-night emergency call – managing a rental property involves so much more than just the initial screening.

This is precisely where professional property management services like ours shine.

We streamline everything from listing and showing your property to instant application processing and secure rent collection.Drop by our property management services page, and allow us to handle all the hard work.

Learn how to run a background check on a tenant step-by-step. Ziprent’s tenant screening helps landlords find qualified tenants.

Ziprent is a full-service property management company. For a flat fee of $150/mo per property we’ll handle everything from finding you the best tenants through our tenant screening and background checks to managing the day to day communication, repair and maintenance requests, lease renewals, inspections, and more.

Single Family Home Property Management

Considering hiring a professional to manage your single family rental?

Will it save you time, money, and stress, or simply eat into your profits?

All good questions that we’ll answer below:

Is Single Family Home Property Management Worth It for Your Property?

Can a property manager for single family home owners really make that much difference? We say, unequivocally, yes! For most real estate investors, the value isn’t just in saved time, but in expert handling of your single family rental home.

Think about it, no more tenant screenings, rent collection, property maintenance, or regular property inspections. And when a tenant moves out, property managers will have a new, reliable tenant ready to move in before you know it. That’s a LOT of saved time, headaches, and money.

How Much Do Property Managers Charge for Single Family Homes?

While there’s no single “fixed price” tag (we’re going to pull the “it depends” card here!), typical fees for a property manager for single family home owners generally range between 8% to 12% of the monthly rent, with the norm landing around 10%.

But let’s unpack that a bit, because how a property management company charges can vary:

Common Fee Structures for Single Family Homes

When you’re evaluating a property management company, you’ll typically run into two main ways they structure their primary fee:

  • Percentage Fee: This is straightforward: the property management company charges a set percentage of the monthly rent collected. So, if your rent is $2,000 and the fee is 10%, you pay $200.
  • Flat Fee: With a flat fee, you pay a fixed amount each month, regardless of the monthly rent collected. This offers ultimate predictability for property owners. Knowing exactly what you’ll pay every month makes budgeting a breeze, and if your single family home commands a high rent, a flat fee can often be a more cost-effective option for your bottom line.

This is the approach we take here at Ziprent. Our monthly flat fee is just $150, and only $100 for any additional unit. That includes 24/7 tenant communication, rent collection, maintenance coordination with your approval, annual inspections, and lease renewal support. See our pricing options here.

Beyond the Monthly: Other Common Single Family Home Property Management Fees

Don’t stop at the main management fee! While that’s the big one, SFH property management can involve additional fees.

Here are some common ones you might encounter:

  • Leasing Fee: A one-time charge for securing a new tenant and handling the initial lease agreement paperwork. Often, a percentage of the first month’s rent or a flat sum.
  • Lease Renewal Fee: A smaller fee when a tenant extends their lease agreement, compensating the manager for the renewal paperwork.
  • Tenant Placement Fee: Covers the entire process of finding and vetting a new tenant, including extensive tenant screening.
  • Property Marketing Fee: Costs associated with advertising your single family home to attract potential tenants, covering professional photos, listing site fees, and other property marketing efforts.
  • Maintenance Fee: How property maintenance is handled. Some managers have mark-ups on repairs or charge a fee for coordinating property maintenance.
  • Vacancy Fee: Charged while your property is vacant, covering the costs of marketing and showing the single family home until a new tenant is placed.
  • Set-Up Fee / Onboarding Fee: A one-time fee at the beginning of the relationship to cover the initial administrative setup of your account and property.
  • Eviction Fee: If the unfortunate eviction process becomes necessary, this covers the manager’s time and legal coordination to remove a tenant.

What Does a Single Family Home Property Manager Do?

When you hire a property manager for your single family home, what exactly are you getting in return for your investment? Here’s what:

Tenant Screening and Placement

Your single family home property manager handles the entire tenant screening process from start to finish. They put together property marketing to attract the right potential tenants, ensuring your property is in front of the right eyes.

Once the applications start rolling in, they’ll vet every prospective tenant using background checks, credit evaluations, and rental history verification, resulting in less risk and fewer headaches for you.

Rent Collection and Financial Management

Chasing down rent payments is officially off your to-do list. A professional property manager sets up streamlined rent collection systems, handles late payments, and enforces lease terms.

But it’s more than just collecting cash; they also provide clear financial reporting, giving you full transparency on your investment property’s performance and making sure your income is consistent and accounted for.

Property Maintenance and Regular Inspections

Keeping your property in top shape is a top priority, and your manager takes the lead here, too. They coordinate all aspects of property maintenance, from routine repairs and emergency fixes (like that midnight toilet leak) to proactive upkeep.

They’ll also schedule regular property inspections to catch minor issues before they become major problems, preserving your single family home’s value and laying down the law for tenant compliance.

Real estate laws can be a real pain in the you-know-what. Your landlord’s legal burden is significantly reduced with a manager. They draft solid lease agreements, enforce terms consistently, and manage renewals. Crucially, they ensure your property remains compliant with all local, state, and federal landlord-tenant laws, protecting you from potential legal issues.

Tenant Communication and Relations

Your property management team becomes the front line for all communication with residents. Meaning they handle every inquiry, complaint, maintenance request, and conflict directly. So forget being the middleman for every tenant query. They step in, resolving issues fast to keep residents happy and your tenancy running smoothly.

Best Property Manager for Single Family Homes: Choosing the Right Fit (Beyond Just Price)

Time for the most important part: figuring out who the best property manager is for your single family rental home. Here are some things to keep in mind:

Look for SFH Specialization and Local Expertise

Your single family home is a unique asset, different from a unit in a sprawling apartment complex. Look for a property management company with a proven track record, specifically in single family rentals. Their deep local market knowledge for real estate is invaluable; they’ll know exactly how to set the optimal rent for your neighborhood and attract the right residents who value a standalone home.

Evaluate Their Technology Included in the Service

Efficiency is everything, and the best property manager for single family homes should offer the right tech to justify their fee. Ziprent delivers with a clean, intuitive dashboard that gives landlords real-time access to financials, maintenance updates, inspection reports, and all activity tied to each property address.

Our tech also speeds up leasing. Prospective tenants can book self-showings online and securely access the property without waiting for an agent, reducing vacancy times. And our automated tenant screening and ACH rent processing streamline the rest, while owners stay in the loop through transparent updates and easy-to-use tools.

Assess Their Tenant Screening Process and Tenant Relations

Ask about the property manager’s methods to secure a qualified tenant and ensure quality residents. Inquire about their approach to managing tenant FAQs and handling residents. How do they ensure positive relations and swiftly resolve issues? A strong approach here means less stress for you.

Check out our tenant placement service here.

Understand Their Property Maintenance Approach

Property maintenance is the backbone of preserving your single family rental home’s value. Ask prospective managers about their process for handling routine repairs, emergency fixes, and preventative upkeep. How often do they conduct regular property inspections, and what’s their process for getting issues addressed efficiently and cost-effectively?

Here at Ziprent, we provide a centralized online system where tenants submit maintenance requests through their portal. From there, the property management team sources bids from trusted vendors. Owners review and authorize work before it begins. Ziprent manages to schedule between tenants and contractors, oversees completion, and confirms repairs are done before coordinating payment with no hidden markups.

We also perform annual property inspections and support quicker turnover inspections during move‑out, helping detect issues early and reducing long‑term repair costs.

Review the Management Agreement Closely

You’re about to enter a partnership, so read the fine print! Carefully review the entire lease agreement (your management contract) before signing. Ensure all terms, services included, and every single fee are crystal clear. Doing this now could save you a ton of pain later down the track.

Unlock Your Single Family Rental’s Full Potential with Ziprent

For busy landlords or investors managing multiple properties, single family property management can make ownership less hands-on and more profitable. If you’d rather spend your weekends living, not landlording, it may be well worth the cost.

Here at Ziprent, we offer specialized, transparent property management services designed specifically for not just single family homes, but all homes.If you’re chasing hassle-free property management that’ll maximize your investment, check out our property management service.

Ziprent is a full-service property management company. For a flat fee of $150/mo per property we’ll handle everything from finding you the best tenants through our tenant screening and background checks to managing the day to day communication, repair and maintenance requests, lease renewals, inspections, and more.

Top 5 Property Managers in Austin, TX

Finding the right property management company in Austin, TX is essential for making the most of your rental property in a fast-moving market. A great company will take care of tenant placement, create compelling listings with professional photos, offer on-demand showings, screen applicants, handle lease agreements, and coordinate maintenance efficiently. Ziprent, rated 5 stars with outstanding reviews, offers a tech-driven, transparent approach to property management in Austin—helping landlords stay competitive while saving time and maximizing returns.

Top 5 Property Management Companies in Austin

Ziprent Property Management
Phone: (737) 343-7019
Address: 2025 Guadalupe Street, Suite 260, Austin, Texas 78705
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Keyrenter Property Management Austin
Phone: (512) 596-0055
Address: 3001 S Lamar Blvd #320, Austin, TX 78704

ATX Property Management
Phone: (512) 489-0984

Address: 2525 Wallingwood Dr #1500, Austin, TX 78746

1836 Property Management
Phone: (512) 994-4323
Address: 1704 ½ S Congress Ave Suite E, Austin, TX 78704

Rollingwood Management Inc.
Phone: (512) 327-4451
Address: 3355 Bee Caves Rd #504, Austin, TX, 78746

Austin Property Management Reviews

Ziprent Review by Blake R.
I recently used Ziprent to lease a house in Austin Texas and I could not be more pleased with the simplicity of the process and the staff. It was very easy to get documents signed and any issues addressed extremely quickly. The efficiency and service is top notch. I would highly recommend using Ziprent. I plan to use them for any rental properties I lease or rent out myself in the future.

Ziprent Review by Ruth B.
I had the best service with Ziprent. I cannot believe how fast they quickly reply to our emails, any inquiries that we have or concerns. Customer service is absolutely amazing especially when we needed a code to get to the house I called Ziprent, right away they gave us the code. I will also mention very professional.

Thank you for making moving in easy for us!

Ziprent Review by Kathleen H.
Anytime I ask Ziprent information about my lease or rules on the property , they always email back the kindest replies . I have been fortunate to have had them as a management company.

Frequently Asked Questions

How much do property management companies charge?

Ziprent charges a flat fee of $150/mo per property managed.

While other property management companies in Austin typically charge between 5% to 12% of the monthly rental income as their management fee. This percentage can vary based on factors such as the size and type of the property, the range of services provided, and the company’s level of expertise.

What is the average property management fee in Austin?

The property management fee may vary depending on the property management company. Many traditional property managers will charge 5%-12% of your rental income per month.

What services are included in property management fees?

Your property manager should include services such as tenant placement and background checks, showings, marketing & advertising of your property, professional photography, free market analysis.

At Ziprent, we provide all of the above as well as exceptional customer service to both our landlords and tenants.

How to choose the best property management company?

You should evaluate a property manager on things such as their experience and local expertise, reputation and reviews, range of services, fee structure, timeliness in their communication, technology and tools.

How do property management companies screen tenants?

Property management companies in Austin should have an in-depth process to evaluate prospective tenants to help determine if they are suitable for your rental property.

At Ziprent we evaluate tenants for many aspects including credit score checks, full background checks, employment verification, and income verification.

What are the benefits of hiring a property management company?Hiring a property management company in Austin offers numerous advantages to help create a stress free experience for both landlords and tenants.

A property management company will bring years of experience to the table to help you navigate your local market. They should be handling rent collection, tenant inquiries such as questions, issuing leases and lease renewals, and maintenance requests, coordinating repairs with a local network of licensed vendors, helping minimize your vacancy periods, providing financial reporting for your rental property and overall peace of mind.

Best Property Managers in Kent, WA

Choosing the right property management company in Kent, WA can make a big difference in the success of your rental property. A dependable team will manage tenant placement, showcase your property with high-quality photos, schedule flexible showings, screen renters, draft leases, and handle ongoing maintenance. Ziprent, backed by 5-star reviews and a reputation for reliability, provides tech-forward property management solutions in Kent—making it easier for landlords to stay profitable and stress-free.

Best Property Management Companies in Kent

Ziprent Property Management
Phone: (206) 752-9139
Address: 1455 NW Leary Way – Suite 400, Seattle, WA 98107
Get Started

SJC Management Group
Phone: (253) 338-8579
Address: 913 Kincaid Ave, Sumner, WA 98390

Bell-Anderson & Associates
Phone: (253) 852-8195
Address: 4508 Auburn Way N, Suite A-100, Auburn, WA 98002

Windermere Property Management
Phone: (253) 638-9811
Address: 13106 SE 240th Street, Suite 200, Kent, WA 98031

Brink Property Management
Phone: (425) 458-4848
Address: 12011 Bel-Red Road, #101, Bellevue, WA 98005

Kent Property Management Reviews

Ziprent Review by Aria M.
Ziprent provides outstanding, professional service. As a renter, I am so happy with their ease of application, excellent communication, and courtesy. The listing that interested me provided honest and copious photos and a full description. The access to the lockbox was provided swiftly, by appointment, with complete instructions and a photo of the location. I was able to view the property at my leisure to fit my own time schedule.

Although I am a tenant now, should I ever again have a property to list as an owner, I would absolutely seek out Ziprent. Their screening process was full, fair and swift. I would trust Ziprent to find me a good tenant in a timely way and to handle the listing, showing, application and lease process.

It is rare to find a provider who can fairly, professionally and smoothly serve both parties in a real estate transaction, but Ziprent is one of those unicorns. Their staff are friendly and capable, and I could not rate them more highly.

Ziprent Review by Ram N.
I have been a customer of the property management side since 2019. I definitely have found this valuable.

This was first for a tenant placement for another property I purchased. The experience was just as good.

The value is definitively there from a cost of acquisition pov. Also the time to sign a lease starting from listing the property was short… so for me time to money is fast.

Ziprent Review by Nat S.
Extremely well-organized, professional, and efficient!!!

After inquiring with several different property management companies, I became pessimistic about the process of finding tenants in a timely manner for the right cost relative to the current market. Ziprent was able to do this with ease and in a very straight-forward way. I believe the best part about this company is how it is structured with several teams handling different aspects of the management (i.e. onboarding, repairs, leasing, etc), which makes the whole process seamless. That in addition to also being affordable with flat-rate pricing makes this property management company best-in-class.

If you’re looking for a property manager, Ziprent comes highly recommended!

Frequently Asked Questions

How much do property management companies charge?

Ziprent charges a flat fee of $150/mo per property managed.

While other property management companies in Kent typically charge between 5% to 12% of the monthly rental income as their management fee. This percentage can vary based on factors such as the size and type of the property, the range of services provided, and the company’s level of expertise.

What is the average property management fee in Kent?

The property management fee may vary depending on the property management company. Many traditional property managers will charge 5%-12% of your rental income per month.

What services are included in property management fees?

Your property manager should include services such as tenant placement and background checks, showings, marketing & advertising of your property, professional photography, free market analysis.

At Ziprent, we provide all of the above as well as exceptional customer service to both our landlords and tenants.

How to choose the best property management company?

You should evaluate a property manager on things such as their experience and local expertise, reputation and reviews, range of services, fee structure, timeliness in their communication, technology and tools.

How do property management companies screen tenants?

Property management companies in Kent should have an in-depth process to evaluate prospective tenants to help determine if they are suitable for your rental property.

At Ziprent we evaluate tenants for many aspects including credit score checks, full background checks, employment verification, and income verification.

What are the benefits of hiring a property management company?

Hiring a property management company in Kent offers numerous advantages to help create a stress free experience for both landlords and tenants.

A property management company will bring years of experience to the table to help you navigate your local market. They should be handling rent collection, tenant inquiries such as questions, issuing leases and lease renewals, and maintenance requests, coordinating repairs with a local network of licensed vendors, helping minimize your vacancy periods, providing financial reporting for your rental property and overall peace of mind.

Best Property Managers in Bellevue, WA

Finding the right property management company in Bellevue, WA is crucial for ensuring your rental property stays occupied, well-maintained, and profitable. A professional company will manage tenant placement, create high-quality listings with professional photography, offer on-demand showings, screen applicants, handle lease agreements, and coordinate maintenance. Ziprent, backed by 5-star reviews, provides transparent and efficient property management services in Bellevue—helping landlords simplify operations and succeed in a competitive rental market.

Best Property Management Companies in Bellevue

Ziprent Property Management
Phone: (206) 752-9139
Address: 1455 NW Leary Way – Suite 400, Seattle, WA 98107
Get Started

Lori Gill & Associates
Phone: (425) 455-5515
Address: 700 112th Avenue NE Ste 203, Bellevue, WA 98004

TD Home Team
Phone: (206) 309-7760
Address: 50 116th Ave SE #224, Bellevue, WA 98006

RPA Real Property Associates, Inc.
Phone: (206) 523-0300
Address: 7500 Roosevelt Way NE, Seattle, WA 98115

Brink Property Management, Inc.
Phone: (425) 458-4848
Address: 12011 Bel-Red Road, #101, Bellevue, WA 98005

Bellevue Property Management Reviews

Ziprent Review by Ellie A.
I was a prospective tenant of a Ziprent property. By the time we got home from the tour to put in an application, the property we wanted had an alert that a lease was pending already. It encouraged us to apply anyway, and advised we’d have our application fee refunded if that pending lease was finalized. I’ve applied to other properties that won’t even tell me if there are applicants ahead of me, let alone offer to refund.

We’re bummed we probably won’t get this property, but the whole experience reflected very well on ZipRent! Shout out to them for being ethical in finding tenants. I’ll be on the lookout for more properties they manage.

Ziprent Review by Pavan G.
Ziprent management is very friendly and prompt. They onboarded my listing within no time compared to other rental managements. Their Ziprent portal is very easy to access for owners to see all the information during their rental process.

Ziprent Review by Nils H.
We had a great experience working with Ziprent as a potential tenant for a property.

Everything was managed very efficiently, all the way from initial contact to showing and after appointment feedback. The business was conducted via text message and email. But when I couldn’t find the gate code to enter the community, a nice phone agent was there to help and resend the information immediately.

Thank you for your support and the opportunity to quickly see a possible home for my family.

Frequently Asked Questions

How much do property management companies charge?

Ziprent charges a flat fee of $150/mo per property managed.

While other property management companies in Bellevue typically charge between 5% to 12% of the monthly rental income as their management fee. This percentage can vary based on factors such as the size and type of the property, the range of services provided, and the company’s level of expertise.

What is the average property management fee in Bellevue?

The property management fee may vary depending on the property management company. Many traditional property managers will charge 5%-12% of your rental income per month.

What services are included in property management fees?

Your property manager should include services such as tenant placement and background checks, showings, marketing & advertising of your property, professional photography, free market analysis.

At Ziprent, we provide all of the above as well as exceptional customer service to both our landlords and tenants.

How to choose the best property management company?

You should evaluate a property manager on things such as their experience and local expertise, reputation and reviews, range of services, fee structure, timeliness in their communication, technology and tools.

How do property management companies screen tenants?

Property management companies in Bellevue should have an in-depth process to evaluate prospective tenants to help determine if they are suitable for your rental property.

At Ziprent we evaluate tenants for many aspects including credit score checks, full background checks, employment verification, and income verification.

What are the benefits of hiring a property management company?

Hiring a property management company in Bellevue offers numerous advantages to help create a stress free experience for both landlords and tenants.

A property management company will bring years of experience to the table to help you navigate your local market. They should be handling rent collection, tenant inquiries such as questions, issuing leases and lease renewals, and maintenance requests, coordinating repairs with a local network of licensed vendors, helping minimize your vacancy periods, providing financial reporting for your rental property and overall peace of mind.

Property Taxes by State: Lowest to Highest Property Tax Rates in 2025

For US-based homeowners and real estate investors, the old saying, “There are only two things certain in life: death and taxes,” is painfully accurate. Property taxes are no exception.

Buy in the wrong location and they’ll make short work of the American dream.

So, before you sign on the dotted line, let’s uncover which states are the most (and least) tax-friendly for rental property investors like yourself.

What are Property Taxes?

Property taxes are recurring fees that homeowners and real estate investors pay to their local governments. They’re basically a “membership fee” for your community, used to fund essential services like schools, police and fire departments, road maintenance, and other local infrastructure.

Before we move on, a quick note on semantics: The terms “property tax” and “real estate tax” are used interchangeably. However, technically, there is a difference:

  • Property tax is an umbrella term encompassing all taxes levied on property, both real and personal. Real property is immovable (land, buildings), while personal property is movable (cars, furniture).
  • Real estate tax specifically refers to taxes levied on real property, such as houses, apartments, commercial buildings, and land.

For the average homeowner or investor, the terms are essentially synonymous, and we’ll be using them in this way from here on out.

States With Lowest Property Taxes

If low property taxes are a priority for your next rental investment, look no further than these five states:

  1. Hawaii boasts the nation’s lowest rate at a mere 0.27%. Surprised? Hawaii gets a big chunk of its budget from income and sales taxes, relieving the burden on the property tax side of things.
  2. Alabama has the second-lowest at 0.39%. The state’s homes, farmland, and timberland are protected under the state’s constitution, making property taxes hard to raise.
  3. Colorado keeps its 0.49% rates low thanks to the Taxpayer Bill of Rights (TABOR). This law caps how much the government can collect, making it investor-friendly even with the booming real estate market.
  4. Nevada is a new contender in the top five with a tax rate of 0.50%. Nevada’s appealing tax climate now includes one of the lowest property tax rates, adding another reason to consider the Silver State for your real estate ventures.
  5. Louisiana slips down one place with a 0.55% tax rate, but it’s still a low-tax leader. The state offers property tax exemptions, like the homestead exemption, which helps keep the effective tax rate down for many property owners.

To put these numbers in perspective, the national average property tax rate is a hefty 0.99%, nearly FOUR TIMES higher than Hawaii’s rate.

Learn more: 15 best places to buy rental properties.

States With Highest Property Taxes

If dodging high property taxes is your goal, you might want to think twice about these five states. Let’s take a closer look at the tax revenue heavy hitters:

  1. New Jersey holds onto a top spot at 2.23%, though their rate has seen a bit of a dip. The State’s high property taxes continue to be driven by factors like dense population, relatively high real estate values, and those well-funded public services, especially their school system.
  2. Illinois homeowners will also see a decrease in their tax rate, sitting at 2.08%. The reliance on property taxes to fund essential services like education keeps them near the top of the list.
  3. New Hampshire’s rate has also fallen slightly to 1.93%, although property owners still shoulder a heavy tax burden. This is largely due to the state’s lack of income and sales taxes, meaning property taxes are a primary funding source for local services.
  4. Connecticut, known for its affluent areas and strong public services, continues to have one of the highest property tax rates in the nation at 1.79%, although it has decreased from the previous year.
  5. Vermont rounds out the top five with a rate of 1.76%. The state’s commitment to well-funded public services, particularly its focus on equitable education across districts, contributes to its relatively high property tax rate, which has also seen a slight reduction.

Remember, the national average is around 0.99%. That’s less than HALF of what New Jersey residents are paying.

Do All States Have Property Taxes?

The short answer is yes, every state levies some form of property tax. However, savvy investors need to be aware of nuances and exceptions.

Tax rates vary drastically from state to state. As we’ve seen, a property in Hawaii is taxed at a tiny fraction of the rate compared to a property in New Jersey. But even within a high-tax state, certain areas might have lower tax rates on other commodities or specific exemptions that will significantly reduce the burden.

So, a word of warning. Don’t take things at face value. While places like Hawaii and Colorado might sound tempting, states often compensate for low property taxes and missed revenue with higher property and sales taxes. Those costs add up fast, especially for landlords who aren’t just investing in property in a specific state but are living there, too.

That’s why smart investors look beyond the flashy headlines and analyze the total tax burden.

Learn more: Out-of-state real estate investing for newbies.

Property Tax Cuts and Relief Programs

Eligibility criteria for tax reliefs vary by state. Certain states also offer tax breaks for properties used for specific purposes, like agriculture or conservation.

While we won’t break down every single program here, as there are too many to list and they are frequently updated, here are a few examples of the types of relief you might find:

  • Tax credits can be applied directly, often targeting specific situations like installing energy-efficient upgrades or owning historic properties.
  • Tax deferrals allow you to delay paying a portion of your taxes. While not technically a “cut,” it can be a lifesaver if cash flow is tight.
  • Rental property programs are offered by some states or municipalities through specific programs for rental properties. These might include tax credits for providing affordable housing or deductions for certain expenses.

Property Tax Exemptions

And tax exemptions, what about those? Let’s take a look at some of the most common:

  • Homestead exemptions lower the taxable value of a property, which means you’ll pay less in taxes. The specifics vary by state, but typically, it’s a fixed amount or a percentage reduction based on the property’s value.
  • Senior and veteran exemptions offer additional tax breaks for seniors or veterans. These can be quite substantial, so it’s definitely worth looking into if you qualify.
  • Disability and limited income exemptions are also available in some states. Under such exemptions, eligible individuals can qualify for property tax reductions.
  • Agricultural exemptions allow land that is used for commercial purposes to qualify for lower tax rates, as these properties often have different valuations than residential homes.

Applying for tax cuts, relief programs, and exemptions usually involves filing paperwork with your local assessor’s office. The specific process can vary, so check your state’s website for guidance.

Property Taxes Ranked by State

Curious as to what the property taxes are outside the five least expensive and five most expensive that we covered earlier? Done. See all 51 states and districts below:

RankStateMedian Effective Property Tax Rate
1Hawaii0.27
2Alabama0.39
3Colorado0.49
4Nevada0.50
5Louisiana0.55
6South Carolina0.56
7District of Columbia0.57
8Delaware0.57
9West Virginia0.58
10Wyoming0.58
11Arkansas0.61
12Utah0.63
13Mississippi0.65
14New Mexico0.65
15Tennessee0.66
16Idaho0.69
17Arizona0.72
18Missouri0.73
19Montana0.74
20California0.76
21Indiana0.76
22Kentucky0.78
23Florida0.83
24North Carolina0.84
25Virginia0.85
26Maryland0.87
27Oregon0.90
28Washington0.93
29Georgia0.94
30Maine0.94
31Oklahoma0.97
32South Dakota0.99
33Alaska1.02
34North Dakota1.05
35Minnesota1.08
36Pennsylvania1.09
37Texas1.10
38Kansas1.14
39New York1.26
40Michigan1.31
41Nebraska1.36
42Wisconsin1.53
43Ohio1.56
44Iowa1.57
45Massachusetts1.63
46Rhode Island1.63
47Vermont1.76
48Connecticut1.79
49New Hampshire1.93
50Illinois2.08
51New Jersey2.23

Data source: US Census Bureau, B25103 dataset.

Counties With Highest Tax Rates

Some counties really know how to take a big bite out of your budget! If you’re looking for a deal, you might want to steer clear of these notorious high-tax counties:

  • Menominee County, Wisconsin, tops the charts with a whopping 3.64% effective property tax rate. That means for every $100,000 of your home’s value, you’re shelling out over $3,600 in property taxes each year. Ouch!
  • Camden County, New Jersey. Don’t let the Garden State fool you; some areas come with a hefty tax burden. Camden County residents face an effective rate of 3.08%.
  • Salem County, New Jersey, appears again, with Salem County close behind at a 3.03% effective tax rate.
  • Orleans County, New York. Upstate New York also makes an appearance. Orleans County residents pay an effective property tax rate of about 3.00%.
  • Allegany County, New York. Staying in New York, Allegany County shows an effective rate of 2.94%.

And the list goes on! Several other counties in New Jersey and New York also rank among the highest, along with Lake County in Illinois.

Below, you’ll find which ten counties pay the most in property taxes:

RankCountyStateMedian home value (USD)Median Property Taxes Paid (USD)Effective Property Tax Rate
1Menominee CountyWisconsin97,0003,5273.64%
2Camden CountyNew Jersey262,2008,0633.08%
3Salem CountyNew Jersey223,0006,7573.03%
4Orleans CountyNew York126,2003,7813.00%
5Allegany CountyNew York97,9002,8812.94%
6Gloucester CountyNew Jersey283,5007,9642.81%
7Monroe CountyNew York197,1005,4952.79%
8Cattaraugus CountyNew York109,4002,9462.69%
9Lake CountyIllinois326,6008,7432.68%
10Cortland CountyNew York158,1004,1842.65%

Data source: US Census Bureau, B25103 dataset.

Why Do Property Taxes Vary From State to State?

State property tax rates vary depending on several factors:

  • State, county, and city tax authorities decide how much money they need to run things, from schools to garbage collection. Property taxes are a major source of that funding, so if those budgets are high, taxes often are, too.
  • Some states provide more funding for local services than others, which means less reliance on property taxes. Others leave it largely up to local governments, resulting in greater variation across regions.
  • Each state has its own mix of tax sources—income tax, sales tax, and property tax. A state with a high sales tax might rely less on property taxes to fund its budget.
  • A booming economy can mean higher property values, leading to higher assessments and tax bills, even if the rate itself stays the same.

It’s a complex puzzle, but one thing’s for sure: understanding the tax environment of your state—and specific areas within it—is imperative for making smart investment decisions. Don’t just look at the top-line number. Dig into the details to see how taxes impact your bottom line.

How Are Property Values Assessed?

Think property taxes are based on what you paid for your place? Nope—it’s all about assessed value, which is what the government thinks your property is worth right now.

How do they come up with this number? Local assessors are the people behind the curtain. They crunch data annually or every couple of years using a few different methods:

  • Sales evaluation is the most common method. They look at what similar properties in your area have sold for recently.
  • Cost approach involves estimating the cost of replacing your house from scratch, including materials, labor… the works.
  • Income approach is another commonly used method. If your property is a rental, they’ll look at the income it generates to figure out its value.

The assessed value isn’t the final say, though. The government applies a tax rate, which is a percentage that varies by location. This rate is multiplied by the assessed value to calculate your actual property tax bill (you’ll see how this works in the next section).

What are Property Taxes Based On?

Property taxes are based on two factors:

  1. The assessed value: the metric we just discussed, the value given to a property by a government assessor.
  2. The local mill levy: a tax determined by a local government based on the determined funding requirements of various public services and governmental functions within a specific jurisdiction.

It’s important to note that the assessed value is often a percentage of the property’s market value, not the entire value. This percentage, known as the assessment rate, varies by locality. For example, if a home’s market value is $500,000 and the assessment rate is set at 8 percent, the assessed value would be $40,000.

So, how are property taxes calculated? It’s fairly straightforward. Just multiply the assessed value by the mill rate.

For example, if a property’s assessed value is $40,000 and the mill levy is 4.5 percent, you’d

  1. convert the 4.5 percent mill rate into a decimal: 4.5 / 1,000 = 0.0045
  2. and then multiply the assessed value of $40,000 by the mill rate of 0.0045 = $1,800.

If you owned the example property, you’d pay $1,800 annual property tax or $150 per month.

The Impact of Property Taxes on Homeowners

Property taxes aren’t just a line item on your bill. Oh, no. They can significantly impact your finances and your real estate decisions. For homeowners, those annual tax payments add up, especially in areas with high rates, making housing less affordable.

For rental investors, property taxes are a make-or-break deal. If the tax rate is sky-high, your rental income gets eaten up before you even see a profit.

Here are a couple of things to consider for landlords:

  • High property taxes severely limit your cash flow, making it hard to cover unexpected expenses or reinvest in your property.
  • If you have to pass those high taxes onto your renters, it could lead to higher vacancy rates or force you to accept less qualified tenants.

That’s why savvy investors factor in the tax burden when evaluating potential markets. It’s not just about home prices—it’s about the continued cost of ownership.

Learn more: Real estate taxes for landlords with small portfolios.

How to Effectively Manage Your Property Taxes

With a bit of planning and know-how, you can take the sting out of that annual bill and keep more of your hard-earned rental income.

First things first: set aside some cash each month. You’ll thank yourself later when that tax bill arrives. Even a small amount saved regularly can make a big difference.

Next, know your options. Some states let you pay your taxes in installments throughout the year, which can make it more manageable. Check with your local tax office to see what’s available.

Don’t forget about those sweet exemptions and relief programs. As we discussed earlier, there might be ways to lower your property tax bill depending on your situation. It’s worth digging into those options, as they could save you a bundle.

And don’t be afraid to ask for help. A tax professional will guide you through the ins and outs of deductions and credits specific to your state. It might seem like an extra expense, but their expertise could save you way more than it costs (plus, their services are tax-deductible).

Learn more: helpful tax tips for landlords.

Maximize Your Property Value

Understanding the factors that influence tax rates, researching your state’s specifics, and taking advantage of potential exemptions will allow you to take control of your tax burden and protect your investment.

Remember, being a savvy property owner isn’t just about finding the right property; it’s about making smart financial decisions.

Ready to make your property work for you? Explore our range of property management services and take the first step towards a stress-free, profitable future.